Administrative Assistant 2

CCS Spokane • Spokane, WA

1d • Onsite

About The Position

Under general direction, the administrative assistant provides administrative support for the campus Director of Operations and maintenance. Responsibilities include: oversee office operations, monitor budgets, collect and analyze facility performance data, prepare reports and maintain records.

Requirements

• Proficient with Microsoft office suite to include but not limited to excel, PowerPoint and outlook.
• Ability to effectively organize multiple work assignments, involving competing priorities, to produce detail-oriented work with accuracy and meet deadlines.
• Excellent keyboarding skills and ability to take meeting minutes.
• Ability to coordinate, schedule, and manage space.
• Ability to maintain a high level of confidentiality.
• Ability to understand, track, monitor and reconcile budgets.
• Excellent interpersonal skills – the ability to create an effective working environment through positive interaction, clear communication, and recognition of the value of each individual.
• Excellent verbal and written communication skills.
• Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States.
• Must be able to successfully work in and promote a multicultural work and education environment.

Nice To Haves

• Associate degree or higher in Office Administration, Business Administration, Public Administration, or related field.
• Two or more years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work.
• Knowledge of the computer maintenance management system, Directline.
• Knowledge of records management.
• Experience in a higher education setting.

Responsibilities

• Perform general administrative duties for the Director such as: answer phones, screen inquiries, manage calendars, attend meetings and take meeting minute notes.
• Prepare and maintain administrative reports, division correspondence and email ensuring confidential material is always secure.
• Enter, maintain, and extract data in the computer maintenance management system pertaining to facilities work orders.
• Oversee the coordination and tracking of staff evaluation processes.
• Maintain department handbooks.
• Oversee key management and distribution. Maintain related records.
• Serve as administrator for Environmental Health and Safety learning management system HSI.
• Oversee purchase card accounts and purchase requisitions, following district policies and procedures for issuing cards and making purchases. Review and approve transactions and reconcile monthly statements.
• Pay Labor and Industry invoices (elevator permits, hazardous repairs/hazardous operations, Places of Assembly, compressed gas).
• Pay SFD Service Notices (fire alarm/sprinklers, range hoods, paint booths, hydrants (dry and wet)).
• Maintain distribution of payment vouchers for safety shoes issued for employees.
• Prepare vicinity travel reports.
• Assist with monitoring and tracking of department assigned budget.
• Model professional decorum and mutual respect in all personal interactions.
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.
• Support and advance the Spokane Colleges strategic plan, and perform other duties as assigned.

Benefits

• Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board
• WA State Retirement Plan
• vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree