Administrative and Front Desk Assistant

Hedgeye Risk Management•Stamford, CT

2d•$55,000 - $65,000•Onsite

About The Position

Hedgeye Risk Management is seeking a proactive, detail-oriented Administrative and Front Desk Assistant. This dual-role position is essential to the smooth operation of Hedgeye’s corporate headquarters’ front office and to providing seamless administrative support to the Legal and Compliance Department and corporate governance functions, across Hedgeye and its affiliates. The ideal candidate thrives in a fast-paced environment and enjoys being a behind-the-scenes problem solver. While managing the front desk, this individual will also be the single Administrative Assistant to Hedgeye’s General Counsel and Chief Compliance Officer and Hedgeye Asset Management’s Chief Investment Officer. The ideal candidate will demonstrate discretion, possess superior organization and communication skills and have natural curiosity to understand the company’s business, personnel, and operations. Weekly in-person schedule is Monday to Friday with a 7:30 AM start time.

Requirements

Associate’s degree required
2+ years of experience in administrative or office operations
Exceptional organizational skills with strong attention to detail
Clear, professional communication—both written and verbal
Discretion and sound judgment in handling confidential matters
Service-oriented mindset with a proactive approach
Ability to multitask and prioritize effectively
Tech-savvy with proficiency in Microsoft Office 365 (Outlook, Word, Excel)

Nice To Haves

Bachelor’s degree preferred
Previous support of senior executives preferred
Experience in legal, compliance, financial services, or investment-related environments is a plus
Proactive, genuinely curious and eager to learn
Experience with workflow, project management and generative AI tools a plus

Responsibilities

Maintain and organize sensitive and confidential electronic files
Prepare, proofread, and format internal/external documents and reports
Assist with document management including contracts, compliance reports, filings, and audits
Support onboarding/offboarding compliance tasks (e.g., training coordination, collecting disclosures, certifications)
Track completion of employee compliance activities and follow up as needed
Manage cartoon license requests for media operations
Assist with audits, regulatory exams, and due diligence requests
Record meeting notes, coordinate scheduling, and help with tracking projects
Act as liaison for Legal and Compliance with internal departments and external contacts
Provide direct administrative support to the General Counsel/Chief Compliance Officer and Chief Investment Officer
Greet and assist guests, maintaining a welcoming and professional environment
Monitor office security and manage guest access
Answer and direct incoming calls
Handle inventory and supply management: order, receive, stock, and distribute
Manage couriers, mail, and delivery services
Coordinate any food service, and pantry/kitchen supply upkeep
Maintain conference rooms and common areas to ensure presentability
Report and help resolve office maintenance issues in coordination with Office Manager
Assist with in-house meetings and occasional offsite events
Provide backup support to other administrative staff as needed