Administrative and Events Coordinator
Princeton University•Princeton, NJ
•$65,000 - $75,000
About The Position
The German department is seeking a detailed and highly organized Administrative and Events Coordinator to provide comprehensive support in event planning, administration, communications, and website management. This is a ten-month position with a flexible schedule during peak periods, including occasional evenings and weekends. The role reports to the Manager of Finance and Administration in the German Department.
Requirements
- Bachelor’s degree or equivalent education and experience
- Advanced proficiency with Drupal, Mailchimp, and Canvas
- Ability to manage social media platforms (e.g., Instagram)
- Advanced skills in Microsoft Office, including word processing, spreadsheets, slide presentations, and forms
- Expertise with Zoom, including scheduling and configuring virtual meetings or webinars
- Excellent writing skills appropriate for an academic environment
- Strong attention to detail and ability to meet deadlines
- Demonstrated problem-solving skills and the ability to work independently, take initiative, interpret manuals and directions, learn new platforms, locate resources, and ask questions as needed
Nice To Haves
- Experience managing and maintaining Drupal CMS, including content administration, site structure, and user permissions
- Advanced knowledge of Microsoft Outlook calendar and email functions
- Prior experience working in a higher education or nonprofit environment
- Experience with University systems, including EMS, Prime, Concur and SharePoint
- Familiarity with the German language
Responsibilities
- Provide administrative support to the department and serve as primary point of contact for all department events
- Plan and coordinate logistics for 25 or more events annually, ranging from small catered lunches to conferences and week-long workshops
- Arrange travel and prepare detailed itineraries for faculty and visitors
- In collaboration with the department manager, develop and implement an annual communications plan—including web updates, social media, and print publications
- Manage the German Department’s Drupal CMS website by creating, organizing and publishing content in accordance with established practices
- Oversee all aspects of annual summer workshops, including planning and implementation, and provide administrative and programmatic support for study abroad initiatives
- Prepare purchase orders and honoraria for payment, and reconcile related expenses in Prime and Concur
Benefits
- Comprehensive benefit program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
