1822 Administrative Analyst (PEX), Bond Program-Facilities Department

San Francisco Unified School District•San Francisco, CA

About The Position

The San Francisco Unified School District (SFUSD) is hiring an Administrative Analyst for its Bond Program in the Facilities Department. The analyst reports to the Bond Program Communications Director and supports the Bond Program team in delivering voter-approved school facilities bond projects. The work supports capital projects through their full lifecycle, including design, bidding, construction, and closeout, as well as engagement and communication with SFUSD constituents and the public. The position has two main areas of focus: project support and analysis, and communications and community engagement. The analyst provides analytical support for PreK–12 school capital projects, assists with budget development and evaluation, supports public bidding and contracting, tracks project progress and expenditures, maintains contract documentation, and helps produce reports. The analyst also helps prepare community engagement materials and presentations, supports public meetings and events, updates project and bidding information on websites and other platforms, and develops outreach materials. This is a permanent exempt appointment with a stated appointment length of three years. The role is full-time, full-year. The listed annual salary range is $105,123.20–$127,670.40, commensurate with experience in a similar position. Applicants must have a bachelor's degree and one year of qualifying professional-level analytical experience, or meet the stated substitution provisions. SFUSD describes a comprehensive benefits plan and an inclusive, equity-centered work environment.

Requirements

Bachelor's degree from an accredited college or university and one year of full-time-equivalent experience performing professional-level analytical work; qualifying work includes analysis, development, administration, and reporting in major organizational programs or functions such as budgets, contracts, grants, or policy.
Alternatively, a graduate degree or higher from an accredited college or university with major coursework in a relevant specialized subject area may substitute for the required one year of experience.
Additional qualifying experience may substitute for the required degree on a year-for-year basis, up to a maximum of two years; 30 semester units or 45 quarter units equal one year.
Interest in construction project analysis, architecture, urban design, or capital programs.
Knowledge of capital project, construction or construction management, public finance, project management, K–12 architecture, and public construction contracting principles and processes.
Ability to conduct routine research; collect, research, and analyze data; obtain and provide project and procedure information; and prepare reports and proposals.
Ability to use Smartsheet and Bluebeam Revu, and computer-based project and program management systems, including GSuite, Bluebeam, and Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Strong analytics and systems thinking to interpret data, inform goals and strategy, and build infrastructure where none exists.
Ability to work effectively across multiple functions and roles in a complex organization.
Record of planning, organizing, and using resources effectively to take action and achieve goals.
Ability to learn quickly and adapt in a fast-paced environment.
Outstanding organizational skills and exceptional attention to detail.
Flexible, proactive work ethic focused on identifying challenges and solutions while maintaining a broader perspective on what can be delivered.
Excellent data analysis skills and experience synthesizing data to drive action steps.
Strong interpersonal skills and ability to build effective working relationships with senior-level district staff and colleagues.
Effective written and verbal communication skills, including ability to explain complex bureaucratic processes to varied audiences.
Ability to define and implement effective HR business practices.
Ability to work effectively in difficult situations involving confidential and sensitive matters.
Strong computer skills, including Microsoft Office Suite and GSuite (Google Docs, Slides, Sheets, and Forms).

Nice To Haves

Knowledge of San Francisco public schools or urban public schools.
A passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile.

Responsibilities

Provide construction project analytical support, budget development, and evaluation for PreK–12 school capital projects throughout the capital project delivery lifecycle, including design, bid, construction, and closeout.
Support development, advertising, award, and analysis of informal and formal public construction bid packages.
Provide information to departmental personnel for reports and program implementation.
Assist in developing and evaluating policies, reviewing construction consultant proposals, and preparing documents for Board of Education approval.
Monitor and track project progress and expenditures, and report findings.
Maintain contract files and other contract documents and certificates, and monitor document validity.
Input data and help generate reports, including graphs and charts.
Support the creation and organization of community engagement materials and resources.
Help prepare presentations for school sites and the community, and provide logistical support and staffing for community meetings and events, including evenings and weekends.
Communicate in writing, verbally, and contextually with varied audiences, including staff meetings, executive briefings, public board meetings, and memos.
Update website pages related to projects, bidding, and other public-facing information, and maintain information on platforms such as social media and email marketing services.
Help create and maintain outreach materials, including digital and print newsletters, flyers, postcards, and multimedia videos.
Perform other related duties as assigned.