Administrative Aide

State of Maryland•Wicomico, MD

2d•Onsite

About The Position

The main purpose of this position is to provide a complete range of administrative and secretarial support duties to the Barrack Commander, Assistant Commander, Criminal Section Commander, as well as uniform and civilian personnel assigned to the Salisbury Barrack. This includes working in coordination with allied law enforcement agencies and the public.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Four years performing secretarial work or clerical work involving typing duties.

Nice To Haves

Two years of experience providing secretarial support to an official, administrator or an administrative staff.
Independently prepares correspondence and statistical reports.
Experience working at the Municipal, County, State or Federal levels of government.

Responsibilities

Typing confidential material for the Salisbury Barrack Command Staff, as well as Troopers.
Preparing routine and non-routine letters of appreciation, endorsements, detailed reports, Special Orders, Form 17's, and routing slips.
Checking Commander's and Assistant Commander's mailbox in their absence.
Reviewing incoming mail and faxes and notifying Commander or Assistant Commander of matters needing immediate attention.
Opening and appropriately disseminating all incoming departmental and U.S. Mail daily.
Checking barrack emails daily and answering all correspondence or directing to appropriate personnel.
Answering phones and forwarding calls to appropriate personnel; and providing information to callers in accordance with Departmental directives.
Daily processing of all invoices and bills submitted to the installation.
Preparing the Check Accountability Log for checks received for copies of reports.
Preparing and completing the bank deposit and ensuring a copy of the Check Accountability Log and deposit slip are sent to Finance Division and filled in accordance to the agency retention procedures.
Maintaining, controlling and overseeing the entire filing system in the barrack, which includes personnel files, by ensuring those files are of sensitive nature are kept locked and secured and to ensure data is placed in the correct designated file.
In the absence of the Administrative Specialist, composing and preparing news releases containing information on criminal activity/arrests and traffic incidents.
Other duties as assigned by Supervisory or Command personnel.