Administrative Aide 4A

Prince George's County Government • Capitol Heights, MD

2d • Onsite

About The Position

This is highly responsible senior level administrative/secretarial work in which the incumbents apply a broad knowledge of the functions of County government. Work at this level is distinguished from that of the Administrative Aide III by the greater complexity and variety of secretarial, administrative and office management functions. The scope of duties requires a greater degree of independent judgment. Administrative Aide IV's may report to the head of a medium sized department (generally grades ranging from 31 and above), to an important official in the Office of the County Executive or County Council or to a Deputy Director. Incumbents at this level usually receive very general instructions and supervision on most assignments. May coordinate a variety of diverse functions/activities and supervise a small group of clerical employees. Work performance is evaluated in terms of accuracy and timely completion of projects and assignments.

Requirements

• Successful completion of probationary period of nine (9) months at the Administrative Aide III level or Associates degree from an accredited College or University in Business Administration or Secretarial Science
• Two (2) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details, with some lead or supervisory experience
• An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.
• Please note there is no equivalency for supervisory experience.

Nice To Haves

• Advanced proficiency in Microsoft Office applications.

Responsibilities

• Performs highly responsible secretarial/administrative services in support of an important official.
• Acts in the absence of an Executive Administrative Aide.
• Types highly sensitive and confidential material and disseminating information to appropriate personnel.
• Prepares and processes all recruitment paperwork.
• Collaborates and coordinates with Human Resources on all personnel activities for the division.
• Drafts and composes a variety of letters, memoranda, reports, for supervisor's signature.
• Proofreads and edits various letters, reports.
• Manages supervisor's calendar.
• Coordinates a variety of office activities, special projects and functions.
• Supervises and trains a small group of clerical office staff as needed.
• Develops and modifies office procedures and forms to ensure efficiency and accuracy.
• Maintains adequate supply of office materials and supplies as needed.
• Researches and organizes background material in preparation for meetings, conferences, and hearings as needed.
• Responds to inquiries and referrals from other offices and visitors to ensure that information flow is accurate and prompt and to maintain good public relations.
• Assists in preparing the budget for small agency or component of large agency.
• Performs tasks and duties which may not be specifically listed in the class specification or position description willingly and cooperatively, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.

Benefits

• Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree