Administrative & Accounts Receivable Specialist
About The Position
High Country Beverage, the leading beer distributor in Northern Colorado, is looking for a detail-oriented Administrative & Accounts Receivable Specialist to join our Finance team. This is a dual-focus role for someone who can manage day-to-day accounts receivable work, including cash application, credit setup, collections, and new customer account processing, while also keeping our front office and daily operations running smoothly. Managing customer calls and phone coverage is a constant, high-priority part of this role, so strong phone etiquette and quick, reliable responsiveness are a must. If you bring solid AR fundamentals, sharp attention to detail, and the versatility to move between finance tasks and administrative support, we want to hear from you.
Requirements
- Minimum 2 to 3 years of accounts receivable, billing, or general accounting experience
- Experience with cash application, collections, and customer credit or account setup
- Experience providing customer service, including handling phone calls and in-person interactions in a professional, friendly manner
- Comfortable balancing finance-related duties with front-office and administrative responsibilities
- Proficient in Microsoft Excel
- Solid understanding of basic accounting principles and AR workflows
- Comfortable with prolonged periods sitting at a desk and working on a computer
Nice To Haves
- Experience with Google Workspace (Gmail, Sheets, Drive) a plus
Responsibilities
- Review and monitor accounts receivable balances, ensuring invoices are paid on terms and in compliance with liquor laws
- Apply customer payments, including checks, EFTs, and other remittances, and research discrepancies such as short pays, skipped invoices, and overpayments
- Process NSF payments, customer credit terms, and new customer account setup for High Country Beverage (HCB)
- Review past-due accounts, document collection activity, and communicate payment status with Sales and customers
- Post vendor EFT payments to open invoices and assist with reconciliation activities as assigned
- File routine customer-related claims and maintain supporting documentation
- Check in daily driver routes, balance monies and inventories, and communicate discrepancies with Delivery and Warehouse leadership
- Verify invoices and delivery documentation, including DSD sheets, special deliveries, and event-related paperwork
- Process special deliveries, events, donations, and employee purchases, ensuring tickets are balanced and closed on time
- Answer incoming phone calls, greet visitors, and route inquiries in a professional, friendly manner
- Support general office administration, including mail distribution, filing/scanning, hospitality room upkeep, and record organization
- Coordinate with Sales, Delivery, Warehouse, and Finance teams to resolve account and payment issues
- Assist with reporting, special projects, and other assignments as business needs require
Benefits
- medical, dental, and vision coverage
- 401(k) with a generous 5% company match
- Paid vacation and paid holidays
- Generous employee discounts on beverages
- company happy hours, parties, and taxi reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
