Accounts Receivable Specialist

Chicago Botanic Garden • Glencoe, IL

5d • $45,000 - $59,625 • Onsite

About The Position

The Accounts Receivable Specialist is responsible for ensuring the accurate and timely recording of cash receipts and revenue activity across the Chicago Botanic Garden and its affiliates. This position reconciles daily point-of-sale systems, payment processors, and bank activity to the accounting records, maintains accounts receivable transactions, prepares journal entries and reconciliations, and supports the integrity of revenue reporting through strong internal controls and collaboration with operational departments.

Requirements

• Minimum of three years of work experience in accounting
• Intermediate to advanced skills in Excel and computerized accounting system required

Nice To Haves

• Bachelor’s degree in accounting or related field preferred
• Knowledge of Blackbaud products Financial Edge and Raiser’s Edge preferred
• Knowledge of Gateway Ticketing Systems’ Galaxy Connect a plus

Responsibilities

• Process and record daily cash receipts, including checks, ACH payments, wire transfers, electronic funds transfers, and credit card activity in the accounting system.
• Reconcile daily deposits from multiple point-of-sale, ticketing, membership, retail, and other revenue systems to bank activity and the general ledger, investigating and resolving discrepancies as needed.
• Monitor daily bank activity for incoming ACH and wire transfers, research unidentified deposits, communicate receipts to appropriate stakeholders, and ensure timely recording in the accounting system.
• Prepare and maintain accounts receivable transactions, payment application, account maintenance, aging review, and appropriate follow-up on outstanding balances.
• Prepare recurring and ad hoc journal entries related to cash receipts and revenue activity, ensuring accuracy and completeness during the monthly and year-end close processes.
• Assist with monthly financial reporting by preparing reconciliations, supporting schedules, and with audit documentation related to cash receipts and accounts receivable.
• Administer and reconcile petty cash in accordance with organizational policies and internal controls.
• Maintain organized accounting records and supporting documentation in accordance with the organization's record retention policies.
• Support and strengthen internal controls over the cash receipts and revenue cycle by investigating variances, obtaining supporting documentation, and working collaboratively with departments to resolve discrepancies.
• Identify opportunities to improve revenue reconciliation processes, reporting, and operational efficiency while providing support on special projects and other accounting initiatives as assigned.
• Cross-train on accounting functions to support departmental coverage and professional development.
• Perform other duties as assigned by the Controller to support the Garden's accounting and financial operations.

Benefits

• Referral bonuses
• Shift differentials
• Thank You Pay
• Promotions
• Periodic pay increases based on the Garden's overall performance and financial budgets
• Employee wellness across three pillars: physical, mental, and financial
• Continuous professional growth
• Personal development
• Flexibility needed to balance personal and professional commitments

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree