SJC Administration Manager
About The Position
The Administration Manager manages the organization’s administrative activities, ensuring administrative staff, equipment, supplies, and other resources are used effectively and economically. The role is also part of the Finance and Payroll team and provides ongoing support for the team’s day-to-day functions. The position oversees office services and works with functional and operational managers to ensure administrative policies, programs, and activities meet current and future business needs. It also includes supplier and purchasing relationships, accounts payable and receivable, billing and invoice processing, accruals, monthly profit-and-loss review, payroll processing, labor trend analysis, employee station support, and customer correspondence.
Requirements
- Aviation experience.
- 3 to 5 years of experience in similar roles.
- A university degree or a proven track record.
- Excellent verbal and written communication skills.
- Professional phone etiquette.
- Self-driven, high-energy, and organized.
- Proficiency with Outlook and Excel.
- Ability to meet deadlines.
Responsibilities
- Manage day-to-day office services to meet current and future administrative needs efficiently, reliably, and economically.
- Liaise with functional or operational area managers to ensure office administration policies, programs, and activities meet business needs.
- Research, evaluate, and recommend office supply and equipment purchases to minimize costs and meet business needs.
- Select and manage relationships with external suppliers and develop a team to complete administrative activities on time, to established standards, and within budget.
- Enter accounts payable and accounts receivable data.
- Process billing and invoices in accordance with customer contracts.
- Prepare monthly accounts payable and accounts receivable accruals.
- Review monthly profit and loss statements, including variance details and trends.
- Enter and process payroll and review and analyze labor trends.
- Support employees at the station with uniforms, attendance, and scheduling.
- Interact and correspond with customers.
- Complete other duties and assignments as requested by managers.
Benefits
- 401(k) with company match
- Health and wellness benefits
- Paid vacation time
- Sick time
- Company-paid holidays
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Manager
