Administration Correspondence Support Specialist

Rividium • Washington, DC

2d

About The Position

RiVidium Inc. is seeking an Administration Correspondence Support Specialist to provide a wide variety of secretarial/administrative services, and correspondence tracking support to various levels within OASD/PA. This role involves collaborating with executive staff, action officers, and other personnel to develop priorities, areas of emphasis, project scope, and internal deadlines aligned with mission requirements. The specialist will assist with varied clerical and secretarial duties, requiring knowledge of office routine and understanding of the organization's programs and procedures. Key tasks include managing day-to-day administrative functions, tracking correspondences, responding to public inquiries, facilitating staff onboarding/out-processing, and liaising for enterprise services. A significant part of the role involves tracking correspondence and suspense actions on NIPR and SIPR, utilizing CATMS for this purpose. The specialist will also create and maintain various reports, SOPs, organization charts, and other documentation, as well as manage office calendars, electronic mailboxes, and meeting logistics.

Requirements

• Minimum of five years of experience in an office environment providing administrative support.
• At least two years of experience with Task Management Tools such as Correspondence and Task Management System (CATMS) or similar.
• Two years of experience in managing senior executives' calendars, coordinating meetings, and travel arrangements, preferably with the Defense Travel System.
• Excellent written and oral communication skills.
• In-depth knowledge of grammar, spelling, punctuation, and required format for military and standard business correspondence.
• Knowledge of administrative, correspondence and office practices, creating memorandums and updating SOPs and manuals.

Responsibilities

• Collaborate with executive staff, action officers and other personnel in the development of priorities, areas of emphasis, scope of projects, and internal deadlines based on overall mission requirements.
• Provide assistance in the performance of varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of an officers, office.
• Manage day-to-day administrative tasks, including tracking correspondences, responding to public inquiries, staff onboarding/out-processing, and liaising for enterprise services.
• Perform varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of an office.
• Track correspondence and suspense actions on NIPR and SIPR.
• Utilize CATMS (Correspondence Task Management System) to support correspondence tracking and suspense management.
• Create and maintain ad hoc reports, SOPs, staffing reports, organization charts, quick reference guides, ceremonial invitations, awards and certificates.
• Maintain office calendars, electronic mailboxes, conference room schedules, set up meetings, and create meeting minutes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed