Administration Assistant & Operations Specialist
Lily and Fox•Arlington Heights, IL
•Onsite
About The Position
Lily and Fox is seeking an organized, proactive Administration Assistant & Operations Specialist to support the Operations Team and partner with the CEO. The role helps keep daily operations running smoothly by organizing workflows, identifying problems, creating practical systems, and stepping in wherever support is needed. Responsibilities span floor and warehouse operations, administrative work, interview coordination, and onboarding. This is a full-time, on-site position with a salary range of $45,000–$65,000.
Responsibilities
- Keep the floor organized to support fast operations.
- Identify missing standard operating procedures (SOPs) and create them.
- Own daily checklists and operating standards.
- Manage the Careers Inbox, post job openings, and coordinate interviews.
- Coordinate onboarding and support new team members on their first day.
- Step in where needed to keep operations running smoothly.
- Maintain supplies.
- Resolve critical operational issues as they arise.
- Follow up on deliverables, identify bottlenecks, and coordinate the team.
- Create dashboards, SOPs, and checklists for business rhythms and administrative tasks.
- Organize receipts, maintain team member documentation, and monitor the Careers Inbox.
- Contribute to special projects, cross-department coordination, and ad hoc leadership requests.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
