Administration Analyst

City of Lee’s Summit•Cocoa, FL

About The Position

Lee's Summit Parks and Recreation is seeking an Administration Analyst to join Parks Administration. Under the general direction of the Management Analyst, the position provides administrative, financial, and personnel support for the Parks and Recreation Department. It is the department’s primary point of contact for bookkeeping, membership billing, travel, and personnel records, processing a high volume of transactions such as deposits, refunds, ACH billing, invoices, and personnel paperwork. The role also provides primary administrative support to department leadership and the Park Board. The position has no supervisory responsibility and works independently within established City and Department policies. It processes financial transactions approved by others and refers exceptions to the supervisor. The analyst coordinates and completes the Administrative Division’s annual budget and notarizes documents for the Department. The role works regularly with Department leadership, Park Board members, City departments, staff, and the public. The salary begins at $48,210 per year. Benefits include paid holidays, personal days, vacation and sick time, tuition reimbursement, health, dental, vision, and life insurance, short- and long-term disability, flexible spending accounts, an Employee Assistance Program, and Missouri Retirement System (LAGERS) participation.

Requirements

Bachelor’s degree in business administration, computer science, finance, accounting, parks and recreation administration, or a similar field; directly related work experience may be substituted at the rate of three years of experience per one year of education, at the Department’s discretion.
At least three years of direct experience in business services or a similar field.
Basic first aid, AED, and CPR certification or training required within three months of hire.
Notary Public certification, or ability to obtain it within one year of hire.

Nice To Haves

Certified Parks and Recreation Professional certification or equivalent certification.

Responsibilities

Serve as primary administrative operations personnel, reconcile daily deposits, and assist the LSPR Administrator as needed.
Provide primary administrative support to the Administrator of Parks and Recreation, Superintendent of Administration, and Parks and Recreation Board.
Coordinate preparation of monthly Park Board and subcommittee packets and other Board materials, and publicly post meetings as required by law.
Coordinate calendars and meetings; answer telephone calls; provide first-line service for staff; type, file, and prepare correspondence; and assist with department gatherings, facility arrangements, and catering.
Plan and confirm Youth Association quarterly meetings.
Arrange department and Park Board travel, complete required documentation in accordance with City policy, reconcile travel, collect or pay monies due, and maintain department travel files.
Coordinate staff and Board member registration with professional organizations and affiliates, including MRPA and NRPA.
Coordinate and complete the Administrative Division’s annual budget.
Assist with hiring and orientation for part-time and full-time employees, provide onboarding training to supervisors, monitor full-time staff safety-training compliance, and track mid-year and annual staff evaluations.
Assist Administrative staff with maintaining organized departmental electronic and physical files.
Coordinate membership, activity, and patron-service functions, including updating membership flex-billing bank information, sending ACH prenotes, running scheduled monthly ACH billing, handling rejected payments and returned checks, and processing approved weekly patron refund requests.
Respond to ACH payment rejects by performing payment reversals, revoking passes, recording information on a tracking sheet, and contacting patrons for debt collection.
Assist with prevailing-wage compliance and Park Board financial preparation as needed.
Participate in special projects involving research, analysis, and report preparation.
Provide primary support for front-desk functions as needed.
Provide notary services for Department documents.