Administrateur(trice) exécutif(ve) principal(e) / Senior Executive Administrator

RTX•Longueuil, QC

1d•Onsite

About The Position

Pratt & Whitney Canada (P&WC) is a global leader in aerospace innovation, proudly headquartered in Longueuil, Quebec, since 1928. We design and manufacture next-generation aircraft engines that power the world’s largest fleet of business, general aviation, and regional aircraft and helicopters. For nearly 100 years, our teams have been at the forefront of propulsion technology, pushing boundaries to make flight more efficient and reliable. Our engines support missions that truly matter, from transporting people and essential goods, to enabling emergency medical services, humanitarian operations, and wildfire suppression around the world. Pratt & Whitney Canada was named one of Canada’s Best Employers for 2026 by Forbes, marking the 11th consecutive year the company has earned this recognition. Pratt & Whitney Canada also ranked #1 employer in the aerospace and defense industry in the country. In addition, our headquarters continues to be recognized among the top employers in the Montreal region. Together, these distinctions reinforce our reputation as an employer of choice in Montreal, across Canada, and around the world. This is a full-time position from Monday to Friday with flexible hours, based in Longueuil, and performed exclusively on-site.

Requirements

College degree with a minimum of 5 years of experience.
Experience in large companies (mandatory).
Excellent verbal and written communication skills.
Adaptability and flexibility.
Good organizational skills and initiative.
Attention to detail, proactiveness and a high degree of focus on quality in execution.
Teamwork and willingness to learn new skills.
Trustworthy and able to manage confidential portfolios.
High level of knowledge of Microsoft Office products including Excel, Word, Visio and PowerPoint.
This position is part of a French-speaking work environment, it requires a very good knowledge of English to read and understand, on a daily basis, documentation and technical terms that may emanate from international organizations, as well as to write and communicate in English with customers, suppliers or international colleagues.

Nice To Haves

Knowledge of Power BI and advanced Excel functions or other data analytics tools is highly preferred.
Advanced Excel functions, Power BI, MS Project and ENOVIA PLM would be considered important additional assets.

Responsibilities

Manage and maintain agenda and calendar.
Organize meetings and events.
Manage calendar conflicts in a proactive and timely manner.
Maintain and coordinate support teams agendas (~5 Managers).
Work closely with executives to keep them well informed of upcoming commitments, events and responsibilities.
Organize and coordinate logistics for required Engineering events (Corporate/Head Office reviews, Major customer meetings, Executive offsites) in Plant 1 on behalf of the Engineering Executive Team when requested.
Develop tools and reporting documents to support executive objectives using Microsoft Excel, Word, Visio and PowerPoint as prime tools.
Manage travel arrangements for a team of 5 managers and 2 executives.
Prepare travel itineraries and make hotel and transportation reservations.
Prepare and follow up on expense reports.
Identify location-specific particularities (culture, safety, rules, etc.).
Manage customer visits including agenda, location, catering, communications and logistics associated with the visit agenda.
Coordinate meetings/conference calls and prepare related documents.
Take notes of action plans during meetings and ensure follow-up.
Design and produce financial and organizational documents, reports and presentations.
Draft correspondence and perform translations, if required.
Create and maintain executive dashboards and scorecards.
Serve as the primary point of contact and liaison for internal and external contacts.
Provide a "gatekeeper" and "gateway" role to ensure smooth communication between executives, direct reports and colleagues.
Work in close collaboration with other Administrative Assistants to share workload and support the organization of specific activities.
Maintain and organize files and filing systems.
Ensure the transmission of action plans and/or information to the appropriate delegates.
Coordinate projects, follow-ups and archiving activities; proactive planning around filing and areas requiring follow-up.
Support timely filing of key customer correspondence.
Support individual contributors in the team with various tasks, including: completing ENOVIA Engineering, Change Order requests on behalf of Program teams.
Managing paperwork required for sponsor visits.