Adjoint(e) Administratif(ve) Exécutif(ve) / Executive Administrative Assistant

Expleo•Montréal-Ouest, QC

1d•Onsite

About The Position

EXPLEO GROUP CANADA is looking for an Executive Administrative Assistant to join a dynamic and expanding team in Montreal, QC (On-site position). Expleo is a trusted partner for end-to-end, integrated engineering, quality services, and management consulting for digital transformation. We are a talent incubator. The time you spend at Expleo will turbo-charge your career, allowing you to work on complex technical challenges, enjoy opportunities to expand your skills, and take part in inspiring, multi-disciplinary collaborations with your colleagues. Whether working on autonomous vehicles, green planes, the factories of tomorrow, or cutting-edge banking technology, you will have the opportunity to become a bolder version of yourself. Let’s change the game together. Presence: on-site

Requirements

You have a college degree in office technology, administration, or equivalent
You have a minimum of ten (10) years of relevant experience
You have excellent communication skills, both spoken and written in French and English
You have excellent knowledge of MS Office (Word, Excel, PowerPoint), Outlook
You must be a team player, known for your dynamism, strong interpersonal relations, judgment, and organizational skills
You have the ability to assess and manage business priorities in a dynamic and fast-paced environment
You have experience in project management
You have a strong sense of confidentiality
You like to have several continuous mandates

Responsibilities

Manage the agenda and book travel arrangements for the HR Vice-president and his leaders
Coordinate daily activities, determine important matters regarding the incoming information, and schedule meetings
Review the governance and make recommendations to improve its effectiveness
Schedule meetings and prepare necessary material
Work on projects related to HR and prepare presentations as needed
On behalf of the HR Vice-president and his leaders, you will communicate with senior management and other organizations
Prepare and consolidate expense reports and other financial documents
Prepare all types of documents, such as correspondence, reports, memos, etc., in the required styles and formats
Update organizational charts
Manage and distribute incoming and outgoing mail; Write internal and external correspondence in both French and English
You will be responsible for activities related to the budget and all other special projects, social and recognition activities, and you will participate in them
This position requires 5 days a week in the office