Admin Support Specialist
About The Position
THIS IS A TIME - LIMITED POSITION WITH AN ESTIMATED DURATION OF 3 YEARS. Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine’s Working Forward initiative. As such, this position’s work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit’s business needs. The position will report to the Associate Director; however, all administrative and financial work in this department will be subject to the review and approval of the Business Officer, including the work of the Administrative Support Specialist. The Administrative Support Specialist will manage office communications, maintain calendars, schedule meetings, and coordinate events for department leadership or faculty, prepare, proofread, and distribute documents such as reports, memos, forms, and meeting materials, coordinate travel arrangements, purchase orders, reimbursements, and other administrative transactions, provide logistical support for programs or services. This position will serve as a point of contact for staff and external partners.
Requirements
- Administrative and financial work subject to review and approval of the Business Officer
Responsibilities
- Manage office communications
- Maintain calendars
- Schedule meetings
- Coordinate events for department leadership or faculty
- Prepare, proofread, and distribute documents such as reports, memos, forms, and meeting materials
- Coordinate travel arrangements
- Coordinate purchase orders
- Coordinate reimbursements
- Coordinate other administrative transactions
- Provide logistical support for programs or services
- Serve as a point of contact for staff and external partners
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
