Admin Support Specialist

UNC-Chapel Hill•Chapel Hill, NC

2d•Onsite

About The Position

Working with HR to support faculty in routing SHRA personnel processing functions which include actions through RASR to CASBO for processing by entering and submitting RASR information for HR. Serve as the APS Parking Coordinator and serve as the Access Request Coordinator. Maintain APS information for the Tar Heel Mission Ready database. Maintain APS listservs. Support office workflow. Update APS phone directory. Logistical support for APS events: colloquium series with invited speakers, faculty events and department research talks/event. Work closely with external speakers/faculty to ensure that their travel and campus agenda is accurate. Assisting with booking catering, performing room setups and breakdowns, etc. Coordinate with APS communications personnel to update the APS website with event information and assist with communications materials, as needed. Manage the purchase of all major department equipment and supplies for the office. Support APS Business Manager as directed when needed or as other duties might be assigned. Assist with other administrative/office support duties as assigned.

Requirements

Experience with HR personnel processing functions.
Proficiency in entering and submitting information into systems like RASR.
Experience in coordinating parking and access requests.
Ability to maintain databases and lists.
Strong organizational and workflow support skills.
Experience updating directories and maintaining lists.
Logistical support experience for events.
Experience coordinating with external speakers/faculty.
Skills in booking catering and managing room setups/breakdowns.
Experience coordinating with communications personnel for website updates.
Experience managing equipment and supply purchases.
Ability to provide administrative and office support.

Nice To Haves

Experience with the Tar Heel Mission Ready database.
Familiarity with APS listservs.
Experience with APS communications and website updates.

Responsibilities

Support faculty in routing SHRA personnel processing functions through RASR to CASBO.
Enter and submit RASR information for HR.
Serve as the APS Parking Coordinator.
Serve as the Access Request Coordinator.
Maintain APS information for the Tar Heel Mission Ready database.
Maintain APS listservs.
Support office workflow.
Update APS phone directory.
Provide logistical support for APS events, including colloquium series, faculty events, and department research talks.
Work closely with external speakers/faculty to ensure accurate travel and campus agendas.
Assist with booking catering and performing room setups and breakdowns.
Coordinate with APS communications personnel to update the APS website with event information.
Assist with communications materials as needed.
Manage the purchase of all major department equipment and supplies.
Support APS Business Manager as directed.
Assist with other administrative/office support duties as assigned.