Admin Support / Project Information Specialist (Facilities & AV Management) (Non-Exempt for Reef Systems)

Reef Systems • Arlington, VA

1d • Onsite

About The Position

This mid-level role balances technical conference facility readiness with active database maintenance, library management, and staff technical training. Core Responsibilities include managing the USTDA library holdings database, handling conference and business center operations, providing on-site technical setup and troubleshooting for AV equipment during agency events, and delivering technical training to agency personnel. The role also involves conducting quality assurance audits of conference and training spaces.

Requirements

• College degree required in Business, Information Management, or related field/certifications.
• Minimum of 7 years of administrative management or relevant work experience, with a background in managing project report libraries or facility logistics.
• U.S. Citizenship with the ability to obtain and maintain a SECRET security clearance.

Responsibilities

• Create, process, inventory, and maintain the USTDA library holdings database.
• Audit and segregate public records from confidential feasibility or desk study final reports.
• Manage reservations, calendars, and furniture configurations for the Business Center and conference spaces.
• Provide rapid, live troubleshooting support for AV equipment, monitor connections, and visual material access during time-sensitive agency events.
• Deliver hands-on training and technical assistance to agency personnel regarding internal information systems and conference room operations.
• Conduct comprehensive walk-throughs of all conference and training spaces twice per week to evaluate equipment functionality, elevating issues to the COR.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree