Admin Officer

Urbantz

6d•Hybrid

About The Position

The Admin Officer will join a dynamic and fun team of 2 people, working on a wide range of diversified activities. This role involves administration activities in human resources, finance, and office management. The mission is to be a business partner and to empower internal customers.

Requirements

Bachelor's degree in a relevant field (Business Administration, or a related field).
A first hands-on experience in an administrative role is required.
French native speaker and fluent in English.
Strong Excel skills.
Proactive and can do attitude, work independently and autonomously.
Strong organizational competencies, used to meet short deadlines.
Excellent communication skills.

Nice To Haves

Experience in a multi-disciplinary admin role is a plus.
Tech savvy.
Like the unforeseen and diversified tasks.
Effective computer skills: Microsoft Office Software, any experience with accounting software is a plus.
Eager to learn and not afraid to work in a challenging and ever changing environment.

Responsibilities

Processing and checking all incoming invoices and expense notes.
Preparation of payments.
Preparation of sales invoices and follow-up of unpaid invoices.
Preparation of the accounting for the external accountant.
Contribution to the preparation of the annual audit.
Processing of open accounting items (accounts receivable and payable).
Contribution to the reporting and controlling activities.
Day-to-day management of the office (reception, rooms, laptops, etc.).
Ordering supplies and catering for the office.
Being the contact point with main suppliers (insurance, rent, systems, etc.).
Coordinating the onboarding process.
Assisting with payroll management in collaboration with the payroll office.
Maintaining employee administration records and ensuring data accuracy across all HR tools.
Assisting with the recruitment coordination.
Participating in the organization of company events.