WH Admin Office Manager
About The Position
Performs complex clerical and support work involving independent judgment, requiring accuracy and efficiency. Assists the golf course management team in meeting goals and deadlines by preparing accurate documents. Functions in a positive public and employee relations capacity. Promotes positive customer relations, in person, on the phone and through correspondence. Works with the HR Department to insure accurate and timely information is disseminated to employees. Maintains bulletin boards for both internal and external customers. Provides support services to management staff, as needed. Serves as back-up Pro Shop Clerk when requested. Assists during departmental functions (i.e. employee meetings, seasonal events, etc.). Maintains accurate and updated correspondence with Annual membership, Men’s club and Ladies club through bi-monthly emails with input and direction from the General Manager. Other duties as assigned.
Requirements
- Ability to type 55 word per minute with no errors
- Computer literate, knowledge of word processing, spreadsheets, database management
- Ability to operate office machines, i.e., telephones, copy and adding machines, etc.
- Excellent verbal and written communication skills
- Accurate and timely handling of assigned tasks
- Ability to complete complicated tasks with minimum of supervision or direction
- Ability to work with people, to handle stressful situations and make good decisions
- Ability to handle multiple tasks
- High School diploma or GED required
- Previous office or business training preferred
- 1-2 years of office experience preferred
- Must be able to work evenings, weekends and holidays based on the needs of the business and seasonality.
- Manual and finger dexterity for operation of computers and other office equipment.
- Sitting for extended periods of time.
- May be required to lift 25 lbs
Responsibilities
- Prepares written correspondence for General Manager
- Reviews employee electronic timecards, makes edits as allowable per the Payroll Policies and Procedures and insures all documents are prepared for management approval per established deadlines
- Reconciles monthly annual golf membership charges, and accounts staying in compliance with PME policies and procedures
- Maintains records in compliance with PME/State/Federal policies and regulations
- Maintains confidentiality both in terms of written material and all oral information
- Responsible for maintaining the division’s filing system
- Orders office supplies for all departments at White Horse while complying with company requisition order process as detailed in the Purchasing Policies and Procedures
- Prepares mailouts of brochures, follow-up notes, etc. to further cultivate guests and encourage repeat visits
- Performs weekly visits to PME for facility cash, and change needs in order to maintain efficient operations throughout White Horse Golf Club
- Assists with routine personnel file audits and other projects
- Streamlines processes to insure the golf course is meeting accounting deadlines
- Understands and upholds all PME Policies as set forth in the Employee Handbook
- Ability to learn and use the Point of Sale System as a point of reference for providing assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
