Admin & Fiscal Support Specialist

University of Hawaii•Honolulu, HI

2d•Onsite

About The Position

Provides administrative support services and project management for the Hawaii Corrosion Laboratory research endeavors, including but not limited to budget, procurement, travel, and personnel management. Assists in the preparation of budget modifications and reports. Prepares documents for purchasing, reimbursements, travel, and other fiscal requirements of the project; compiles specifications for equipment and supplies; tracks expenditures. Prepares detailed fiscal and personnel reports for internal and external inquiries; ensures reports are accurate and in compliance with all applicable policies and procedures. Keeps abreast of UH, RCUH, State, Federal, and third-party rules, regulations, practices, and policies and procedures that are applicable to the project. Arranges logistics and participant travel for meetings, conferences, and other project-related activities. Keeps project personnel informed of deadlines and activities. Assists in requesting extramural funding to support the project, including renewal of funding. Analyzes and compiles project data as needed. Other duties as assigned.

Requirements

Possession of a baccalaureate degree in Business Administration, Accounting, Finance, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for business administration, fiscal or human resource administrative support, or project management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in the area of business administration, fiscal or human resource administrative support, or project management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration, fiscal or human resource administrative support, or project management.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration and/or office management.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
Demonstrated ability to operate a personal computer and apply various software applications, including word processing, spreadsheets, and presentations.
Strong organizational and communication skills.
Experience in preparing project reports.

Nice To Haves

Experience in providing administrative support in a research environment, reporting to federal extramural funding agencies.
Knowledge of the research management process and support requirements.
Knowledge and experience with Federal, State, UH, and RCUH fiscal and human resources policies and procedures.
Experience in writing grant proposals.

Responsibilities

Provides administrative support services and project management for the Hawaii Corrosion Laboratory research endeavors, including but not limited to budget, procurement, travel, and personnel management.
Assists in the preparation of budget modifications and reports.
Prepares documents for purchasing, reimbursements, travel, and other fiscal requirements of the project; compiles specifications for equipment and supplies; tracks expenditures.
Prepares detailed fiscal and personnel reports for internal and external inquiries; ensures reports are accurate and in compliance with all applicable policies and procedures.
Keeps abreast of UH, RCUH, State, Federal, and third-party rules, regulations, practices, and policies and procedures that are applicable to the project.
Arranges logistics and participant travel for meetings, conferences, and other project-related activities.
Keeps project personnel informed of deadlines and activities.
Assists in requesting extramural funding to support the project, including renewal of funding.
Analyze and compile project data as needed.
Other duties as assigned.