Admin & Fiscal Support Specialist, #0097533T

University of Hawaii•Honolulu, HI

30d•Onsite

About The Position

The Admin & Fiscal Support Specialist will assist the Director of Experiential Learning in the day-to-day operations of the experiential learning program. This role involves coordinating program requirements, initiatives, activities, offerings, and meetings, including taking minutes. The specialist will also be responsible for producing and disseminating program materials, assisting with website maintenance, and publicizing program activities. Additionally, this position will serve as a liaison and first point of contact for Law School constituencies, maintain files, a library, case management system, and resources. A key responsibility includes staffing the Clinical Building front desk and reception area, managing calls and walk-ins. The role also entails writing and managing correspondence, assisting with program travel arrangements and reimbursements, co-supervising student assistants, and aiding in the management of the program budget. The specialist will monitor Law School events for potential partnerships, collaborations, and conflicts, and perform other duties as assigned.

Requirements

Possession of a baccalaureate degree in Business Administration, Education, Social Science, Communication, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for program or office administration; or any equivalent combination of education and/or professional work experience that substantially meets the required education, knowledge, skills and abilities indicated.
Functional knowledge of principles, practices and techniques in the area of program or office administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program or office administration.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of program or office administration.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software.

Nice To Haves

Experience working in a legal or school setting, and with diverse stakeholders

Responsibilities

Assist the Director of Experiential Learning in the day-to-day operations of the experiential learning program.
Coordinate all program requirements, initiatives, activities, offerings, and meetings (including taking minutes of all program meetings).
Produce materials, including writing, reviewing, and disseminating content, assisting with website maintenance, and publicizing program activities.
Serve as liaison and the first point of contact, and communicating with all Law School constituencies.
Maintain files, library, case management system, and resources.
Staff the Clinical Building front desk and reception area, including answering and screening calls from students, faculty, staff, clients, potential clients, courts, opposing counsel, and the general public, and receiving walk-ins.
Write and manage correspondence.
Assist in arranging program travel and processing reimbursements.
Co-supervise student assistants.
Assist in the management of the program budget.
Monitor all Law School events and activities for potential partnership, collaboration, and conflict.
Other duties as assigned