Admin Assistant

ConocoPhillips • Houston, TX

1d

About The Position

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here. We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization. We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart. Fostering an Inclusive Work Environment To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success. We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Requirements

• Legally authorized to work in the United States
• 5 or more years of experience in administrative support positions reporting to senior management
• Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
• Advanced level of proficiency with SAP

Nice To Haves

• 1 or more years of experience organizing and prioritizing numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
• 1 or more years of experience handling confidential information with the utmost discretion
• Excellent communication and organizational skills; self-starter looking for opportunities to add value across the organization
• Track record as a highly resourceful team player; polite and respectful of others, with the ability to also be effective independently
• Willingness to engage in additional training as appropriate
• Anticipates barriers and provides alternative solutions
• Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

Responsibilities

• Managing the managers' calendars so that time is used effectively and efficiently - including planning work projects and scheduling of appointments with personnel inside and outside ConocoPhillips, including members of the GCR and Lower 48 Leadership Teams, global Business Units, and other internal and external meetings
• Understanding the manager's plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones
• Coordinating all office and administrative support duties including filtering email, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management and other corporate administrative needs
• Ensuring the managers are prepared for all meetings and have the appropriate materials to be reviewed in advance of meetings
• Preparing, coordinating, and handling travel plans for the managers including: Understanding the purpose of the trips so that arrangements can be made to optimize their time in meeting with managers, employees and outside companies
• Understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel
• Maintaining regular contact with the managers during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention
• Drafting correspondence for and on behalf of the managers; preparing special reports as requested; including extracting and sorting data in Excel; creating and editing presentations in PowerPoint, document formatting and editing in Word and Adobe
• Retention of information on key contacts, upcoming activities and projects
• Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists
• Planning business lunches, dinners and events within budget guidelines and with minimal guidance
• Coordinating with other Administrative Assistants in the Lower 48 for planning and implementing Region activities
• Providing input and feedback to the managers when needed

Benefits

• Medical, dental, vision, mental health support, and wellness programs.
• Competitive base pay, annual performance bonuses, and retirement savings plans.
• Paid time off, paid parental leave, and family support resources.
• Access to training, mentoring, and internal career mobility tools.
• Peer-nominated awards, inclusive culture, and employee resource groups.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed