Admin Assistant

ConocoPhillips•Houston, TX

3d•Onsite

About The Position

ConocoPhillips is one of the world's largest independent exploration and production companies, focused on safely finding and delivering energy globally. The company operates in 14 countries and is grounded by its SPIRIT Values: safety, people, integrity, responsibility, innovation, and teamwork. ConocoPhillips fosters an inclusive work environment that respects individual contributions and differences, driving competitive business advantage and personal growth. The Administrative Assistant will provide high-level support to the Eagle Ford and Bakken operations managers and their Houston-based teams, working independently and proactively on complex administrative tasks with discretion and independent judgment.

Requirements

Legally authorized to work in the United States
5 or more years of experience in administrative support positions reporting to senior management
Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
Advanced level of proficiency with SAP

Nice To Haves

1 or more years of experience organizing and prioritizing numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
1 or more years of experience handling confidential information with the utmost discretion
Excellent communication and organizational skills
Self-starter looking for opportunities to add value across the organization
Track record as a highly resourceful team player; polite and respectful of others, with the ability to also be effective independently
Willingness to engage in additional training as appropriate
Anticipates barriers and provides alternative solutions
Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

Responsibilities

Managing the managers' calendars to ensure effective and efficient time utilization, including planning work projects and scheduling appointments with internal and external personnel.
Understanding manager's plans and objectives, interpreting activities, and proactively anticipating opportunities to assist in meeting objectives across multiple time zones.
Coordinating office and administrative support duties such as filtering email, answering telephones, directing calls, making arrangements for visitors, processing expense reports and invoices, and managing records.
Ensuring managers are prepared for meetings with appropriate materials.
Preparing, coordinating, and handling travel plans for managers, including understanding trip purposes, adhering to corporate travel policy, managing passport/visa requirements, and maintaining contact during travel.
Drafting correspondence and preparing special reports as requested, including extracting and sorting data in Excel, creating presentations in PowerPoint, and editing documents in Word and Adobe.
Maintaining information on key contacts, upcoming activities, and projects.
Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists.
Planning business lunches, dinners, and events within budget guidelines with minimal guidance.
Coordinating with other Administrative Assistants for planning and implementing Region activities.
Providing input and feedback to managers when needed.