Admin Assistant

HealthCareersInSask.ca • Humboldt, SK

11h • Onsite

About The Position

The administrative Assistant plays a vital role in the efficient operation of the Administration Office, including responsibility to ensure all administrative functions are completed in an accurate, timely, and confidential manner. This role involves working in a fast-paced environment, dealing with ongoing discharges/admissions and new hires. It provides administrative support to all team members/departments, employees, residents, and families on a daily basis. The position also handles payroll and finance duties as assigned. Key tasks include producing letters, memos, policies/procedures, creating forms, coordinating meetings, and performing photocopying and filing duties. The administrative assistant ensures that all inquiries, complaints, and concerns are directed to the appropriate person/department. They also perform receptionist duties such as answering the phone, taking messages, transferring calls, and paging appropriate personnel. Additionally, the role ensures the office/facility has the necessary tools required for operations, such as paper and office supplies.

Requirements

• 3-5 years of experience working in a senior administrative assistant-type role
• Completion of Grade 12 supplemented by a recognized business course
• Computer skills
• Judgement Skills
• Interpersonal skills
• Planning skills
• Organizational skills
• High degree of initiative, ingenuity & can work with little/no supervision
• Ability to be self directed and work relatively independently
• Commitment to a diverse, culturally competent, culturally safe work environment
• Ability to adapt to frequent change and work under pressure
• Working knowledge of SHA governance/org structure/relationships
• Ability to work collegially, collaboratively and build positive relationships
• Ability to work with people with professionalism and respect
• Demonstrates effective verbal and written communication skills.
• Demonstrated approaches to problem solving w/strong decision-making capability
• Knowledge & experience in minute taking & synthesizing information
• Ability to learn new skills
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Strong computer skills in Microsoft Office, scheduling & training platforms
• Can maintain confidentiality including confidential information with discretion.

Responsibilities

• Ensure all administrative functions are completed in an accurate, timely and confidential manner.
• Provide administrative support to all team members/departments, employees, residents and families on a daily basis.
• Perform payroll and finance duties as assigned.
• Produce letters, memos, policies/procedures, create forms, coordinate meetings, perform photocopying and filing duties.
• Ensure that all inquiries, complaints and concerns are directed to the appropriate person/department.
• Perform receptionist duties such as answering the phone, taking messages, transferring calls, paging appropriate personnel.
• Ensure the office/facility has the necessary tools required for operations (ie. paper, office supplies).

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED