Admin Assistant

HealthCareersInSask.ca • Saskatoon, SK

8d • Onsite

About The Position

The Administrative Assistant is directly accountable to the Area Chief of Staff of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Area Chief of Staff's portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Requirements

• 3-5 years of experience working in a senior administrative assistant-type role
• Completion of Grade 12 supplemented by a recognized business course
• Equivalent combination of education and experience
• Knowledge in minute taking
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Commitment to quality, safety, and improvement striving towards zero harm
• Ability to work collegially, collaboratively and build positive relationships
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
• Superior interpersonal, communication and writing skills
• Ability to adapt to changing conditions
• Must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position.
• Must bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

Nice To Haves

• Planning skills
• Communication skills
• Organizational skills
• Decision making skills
• Collaborative skills

Responsibilities

• Provides administrative support in a one-on-one working relationship with the Area Chief of Staff.
• Supports and contributes to processes and practices for the efficient operation of the Area Chief of Staff's portfolio.
• Executes administrative support functions accurately, timely, and efficiently.
• Works closely and collaboratively with members of the Senior Leadership Team and their support staff.
• Assists in accomplishing the Saskatchewan Health Authority's objectives.
• Co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level.
• May provide support services as requested in the absence of other administrative support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED