Admin Assistant
Campbell Property Management•Fort Lauderdale, FL
•Onsite
About The Position
The Administrative Assistant provides professional administrative and clerical support to the Property Manager and on-site management office. This position serves as a primary point of contact for residents, owners, vendors, and visitors while assisting with the day-to-day operations of the condominium community.
Requirements
- Proficient in Microsoft Word and Excel.
- Ability to handle confidential information with discretion.
- Must live within 30 minutes of Fort Lauderdale.
Responsibilities
- Answer incoming telephone calls, emails, and resident inquiries in a professional and courteous manner.
- Greet and assist residents, owners, guests, and vendors visiting the management office.
- Provide general information regarding community policies, procedures, amenities, and services.
- Assist the Property Manager with daily administrative and operational tasks.
- Maintain accurate resident, owner, vendor, and property records.
- Prepare, organize, scan, copy, and file documents and correspondence.
- Process and track maintenance requests and work orders.
- Contact vendors and contractors as directed by management and coordinate service appointments.
- Assist with preparing notices, letters, memos, reports, and community communications.
- Maintain calendars, meeting schedules, and appointment records.
- Assist with Board of Directors meetings, including preparing meeting materials, notices, and sign-in sheets.
- Assist with Architectural/ACC applications, violation correspondence, and other association paperwork as needed.
- Process and distribute resident forms, applications, notices, and other community documents.
- Assist with move-in and move-out procedures and maintain related records.
- Assist residents with amenity reservations, access devices, parking information, and other community services.
- Maintain organized electronic and physical filing systems.
- Assist with monitoring office supplies and placing orders when necessary.
- Handle confidential resident and association information with discretion.
- Perform data entry and maintain accurate information in property management systems.
- Assist with preparing reports and spreadsheets using Microsoft Word and Excel.
- Provide administrative support for community events and meetings as needed.
- Perform other administrative duties and special projects as assigned by the Property Manager.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
