Temp Admin Assistant

CHOC•Fairfield, CA

6d•$25 - $25•Onsite

About The Position

The Temporary Administrative Assistant provides professional front-desk support and general administrative assistance to ensure the efficient operation of CHOC’s corporate office. This role is often the first point of contact for staff, visitors, vendors, and callers and is expected to uphold a professional and welcoming presence while supporting routine and project-based office functions.

Requirements

2–4 years of reception, clerical, or administrative support experience
Proficiency in Microsoft Office Suite, PDF tools, Internet navigation; knowledge of WordPerfect a plus
Excellent communication skills in English (verbal and written) with pleasant and professional phone etiquette
Strong organizational skills and attention to detail
Ability to manage multiple tasks, prioritize, and meet deadlines
Friendly, outgoing personality with exceptional customer service skills
Team-oriented, motivated, proactive, and adaptable
Ability to read and understand written instructions and procedures
Comfortable performing incidental office functions and supporting team needs
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively with customers or employees of an organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Nice To Haves

knowledge of WordPerfect a plus

Responsibilities

Answer and assess the nature of telephone calls and route them appropriately
Greet visitors and determine the nature of their business in a courteous, professional manner
Respond to internal and external inquiries and requests for information with accuracy and professionalism
Manage daily mail operations: distribute incoming mail, prepare and post outgoing mail, handle postage machine and bulk mailings
Receive and manage deliveries and courier services
Provide clerical and administrative support across departments as needed
Organize and coordinate routine and annual projects, meeting logistics, and general office operations
Plan and support staff meetings and corporate events including food, location, and invitations
Schedule and coordinate meetings, interviews, appointments, and conference room use
Maintain corporate calendars and archives
Draft, proofread, and distribute correspondence and internal documents
Monitor and order office supplies within authorized budget guidelines
Perform word processing, data entry, filing, and document formatting tasks
Assist with projects and complete other duties as assigned
Resolve or escalate a range of administrative issues or inquiries
Troubleshoot and resolve basic equipment problems (copiers, fax machines, etc.)
Recognize and solve administrative problems within scope of the position