Admin Assistant

Overhead Solutions Group, LLC•Norfolk, VA

2d•$18 - $25

About The Position

Overhead Solutions Group is seeking a highly organized and dynamic Administrative and Operations Specialist to join our team. This role is pivotal in supporting various administrative, operational, and client-facing functions within the company. The ideal candidate will be proficient in Google Workspace and Excel, and capable of managing multiple tasks efficiently.

Requirements

Strong proficiency in Google Workspace, Excel, and DocuSign.
Excellent organizational, communication, and time-management skills.
Ability to multitask and prioritize in a dynamic, fast-paced environment.
Exceptional customer service skills with a professional demeanor.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Responsibilities

Provide comprehensive support to executives, including managing calendars, scheduling meetings, and making travel arrangements.
Manage electronic signatures using DocuSign and handle clerical duties such as data entry, photocopying, and scanning.
Handle incoming calls and inquiries, manage emails, and ensure effective communication with internal and external stakeholders.
Run payroll, pay contractors, and assist in financial reporting.
Maintain and update social media platforms, and engage with followers.
Apply for contracts/bids, ensuring timely submissions and compliance with all requirements.
Research and identify events for networking opportunities, manage event registrations, and ensure logistical arrangements are made.
Post job openings as needed and manage the recruitment process.
Track and manage Continuing Professional Education (CPE) hours for CPA staff.