Admin Assistant III-Human Resources

Kettering Health•Miamisburg, OH

20h•Onsite

About The Position

The Administrative Assistant III provides direct administrative support for KH director level leaders who have systemwide roles and their departments. Responsible for performing general reception, clerical, and scheduling tasks for the department, including filing, mailing, computer entry, and maintaining departmental files. Performs other duties as assigned. Schedule meetings and maintain calendars, including proactively handling scheduling conflicts. Uses good judgement and discretion in screening and answering inquiries and in maintaining an appointment schedule. Works with confidential information, establishes priorities, and meets deadlines. Manage daily office operations, including supply ordering and work orders. Handle requests for information in a timely and professional manner, including assisting with prioritizing requests and handling responses as appropriate. Handle meeting preparation including room arrangements and recording minutes. Track and monitor expenses including handling/preparing expense reports. Organizes and maintains files systems. Maintains knowledge of organizational and department policies and the judgement to apply those appropriately. Gathers, organizes, and presents data required for analysis, reporting, and departmental staffing as determined by the Director(s). May assist the Director with Time and Attendance.

Requirements

Associate degree
3-5 years’ clerical experience required

Nice To Haves

Proficiency in essential Microsoft Office applications (e.g., Word, Excel, Outlook)
Strong organization and time management skills
Ability to use the KH intranet and internet effectively and efficiently
Strong multitasking abilities with attention to detail
Accurate and pleasant written and verbal communication skills
Strong teamwork abilities
Maintains a calm and reassuring demeanor when interacting with others
Ability to use good judgment and discretion within defined parameters
Capability to work independently with some guidance
Adaptability and flexibility to varying tasks and situations
Openness to receiving feedback and learning opportunities

Responsibilities

Performing general reception, clerical, and scheduling tasks for the department
Filing, mailing, computer entry, and maintaining departmental files
Scheduling meetings and maintaining calendars, including proactively handling scheduling conflicts
Screening and answering inquiries and maintaining an appointment schedule with good judgment and discretion
Working with confidential information, establishing priorities, and meeting deadlines
Managing daily office operations, including supply ordering and work orders
Handling requests for information in a timely and professional manner, including assisting with prioritizing requests and handling responses
Handling meeting preparation including room arrangements and recording minutes
Tracking and monitoring expenses including handling/preparing expense reports
Organizing and maintaining file systems
Maintaining knowledge of organizational and department policies and applying them appropriately
Gathering, organizing, and presenting data required for analysis, reporting, and departmental staffing
Assisting the Director with Time and Attendance