Human Resources Administrative Assistant- Mont Admin

Mainline Health Systems Inc•Monticello, AR

8d•Onsite

About The Position

The Human Resources Administrative Assistant provides clerical and administrative support to the Human Resources Department to ensure efficient operations of Mainline Health Systems, Inc. human resource department. This role assists with maintaining accurate records, supports HR processes such as onboarding and employee communications, and helps ensure compliance with organizational policies and procedures. The position contributes to maintaining a professional, confidential, and service-oriented HR environment. The Human Resources Admin Assistant is involved in continuous Quality Improvement practices and measures as set by Mainline Health Systems, Inc. and in which the practice focus is based on a Patient Centered Medical Home model of care.

Requirements

Strong organizational and time management skills
Excellent attention to detail and accuracy
Ability to maintain confidentiality and handle sensitive information
Strong customer service and interpersonal skills
Effective written and verbal communication skills
Proficiency in basic computer applications and HR systems
High school diploma or equivalent required
Prior administrative or office experience required
Basic knowledge of human resources practices and procedures, total quality management concepts, corporate compliance, human resources
Proficiency with Microsoft Office and general office equipment

Nice To Haves

Associate’s degree preferred
HR experience preferred
ADP preferred
Experience with the operating requirements of primary care programs funded by HRSA preferred

Responsibilities

Maintain accurate, organized, and confidential HR files and records
Perform data entry and document management for employee information
Provide general administrative and clerical support to the HR department
Answer routine questions from employees and applicants regarding policies, hiring processes, and benefits
Assist with new hire onboarding and orientation preparation
Prepare and process employment-related documents (new hires, changes, terminations)
Support benefits administration by coordinating paperwork and communications with vendors
Assist in maintaining and updating the employee handbook and HR forms
Schedule interviews, meetings, and HR-related appointments
Assist with personnel file audits for accuracy and compliance
Support HR in training coordination and tracking
Assist with internship and student placement documentation
Maintain inventory of HR office supplies and materials
Participate in quality improvement, risk management, and compliance activities as needed
Supports MHSI in the implementation and sustainability of the Patient Centered Medical Home model of care.
Completion of continual job training processes set forth by Mainline Health Systems, Inc.
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational skills and attention to detail.
Other duties as assigned.