Admin Assistant 3

The Church of Jesus Christ of Latter-day Saints•Salt Lake City, UT

About The Position

The Admin Assistant 3 provides individual-contributor, senior-level administrative support to one or more leaders, functional teams, or work groups. The number of these positions in a department or area is tied to the amount of senior-level, complex administrative work required by the business. Employees work under minimal supervision and handle complex issues requiring comprehensive working knowledge and independent, non-routine decision-making using initiative, originality, ingenuity, and sound judgment. Church employees use their talents and abilities to further the Lord’s work and seek innovative ways to share the gospel of Jesus Christ. Employment is limited to Church members who are worthy of a temple recommend. The Church is an equal opportunity employer and does not discriminate on legally prohibited bases. Reasonable accommodations are available for qualified individuals with known disabilities.

Requirements

High school diploma or equivalent.
Four years of administrative or related experience.
Comprehensive working knowledge of administrative support.
Ability to communicate professionally in writing and verbally.
Advanced ability to use Microsoft Office and other software to schedule appointments, create and analyze spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
Ability to provide advanced research, analytical, and data-summation support.
Ability to proactively anticipate needs and think strategically.
Ability to adapt standard processes and procedures to address complex problems and find less obvious solutions.
Ability to resolve complex conflicts and problems through sound decision-making.
Ability to organize and prioritize work and needs.
Ability to coordinate projects and events effectively.
Ability to operate and maintain standard office equipment.
Ability to interact and work with others productively and professionally.
Ability to work with discretion, confidentiality, and integrity.
Ability to train, mentor, and lead the work of others.
Church employment requires membership in the Church and worthiness for a temple recommend.
Physical requirements may include sitting for long periods, moving about the office to deliver mail and other items, and using computer monitors and equipment.

Nice To Haves

Bachelor's degree.
Broad knowledge of the organization's structure, functions, and key personnel.

Responsibilities

Lead lower-level employees through training, mentorship, and/or day-to-day direction.
Proactively anticipate future needs and make recommendations.
Assist project teams by coordinating project details and following up on pending needs to ensure deadlines are met.
Assist with budget preparation and control, including monitoring project or department/area budgets.
Conduct research, analyze information, and make recommendations based on findings.
Compile complex information from a variety of sources to prepare memos, documents, reports, spreadsheets, and presentations using a wide range of software and platforms.
Take meeting minutes and manage meeting documentation.
Use computer applications and software to schedule meetings and appointments and maintain calendars, usually for multiple leaders.
Manage assigned leaders' email inboxes to an agreed level.
Make travel arrangements.
Present at meetings.
Support office resiliency operations and emergency response.
Plan, organize, and execute large meetings, conferences, and other events.
Answer complex telephone and email requests.