Accounts Receivable Specialist
About The Position
Join our team as an Accounts Receivable Specialist and put your sharp eye for detail to work where it counts! You'll be the backbone of our billing and collections process — keeping accounts accurate, customers informed, and our numbers on point. We are seeking a skilled and detail-oriented Accounts Receivable Specialist to join our team. This role is based in office and reports directly to the Accounting Manager. The successful candidate will be responsible for maintaining accurate customer accounts, ensuring timely collections, supporting price quotes and daily fuel pricing updates, and assisting with day-to-day administrative and clerical operations. This is an excellent opportunity for someone who is self-assured, organized, and thrives in a fast-paced team environment.
Requirements
- High school diploma or equivalent
- Proven experience as an Accounts Receivable Specialist or in a similar role
- Strong ability to calculate, post, and manage accounting figures and financial records
- High degree of accuracy and attention to detail
- Data entry proficiency and aptitude for working with numbers
- Hands-on experience with spreadsheets and accounting software
- Proficiency in English and Microsoft Office Suite
- Excellent communication, negotiation, and customer service skills
- Comfort working with pricing data and market-based rate changes
- Ability to work independently and as part of a team in an office environment
Nice To Haves
- Associate’s degree or bookkeeping coursework preferred
- Experience in the fuel industry is a plus
Responsibilities
- Answer incoming phone calls and direct inquiries to the appropriate department
- Serve as a point of contact for customer payment inquiries and account issues
- Communicate with customers via phone, email, mail, or in person to resolve billing concerns
- Assist in preparing and issuing accurate price quotes to customers
- Update and distribute daily fuel pricing based on current market rates
- Coordinate with the commercial team to ensure quotes and pricing align with company guidelines
- Generate and send out invoices promptly to ensure accurate billing cycles
- Collect overdue invoices and follow up on delinquent accounts
- Carry out collection and reporting activities according to established deadlines
- Review AR aging reports to ensure compliance with company standards
- Develop and implement recovery strategies to reduce outstanding receivables
- Maintain an up-to-date billing system and accurate customer files
- Perform account reconciliations and process adjustments as necessary
- Monitor accounts for non-payments, delayed payments, and other irregularities
- Prepare bank deposits, process receipts, and ensure accurate posting of payments
- Generate account analyses and assist with monthly closing procedures
- Work closely with the Accounting Manager to support both financial and administrative functions
- Coordinate with warehouse staff and other departments as needed to resolve account, pricing, or customer service issues
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
