Accounts Receivable Specialist

Index Fresh • Corona, CA

6d • Onsite

About The Position

The Accounts Receivable clerk is responsible for all aspects of the Accounts Receivable function including billing, cash posting and collections. This role involves generating and sending invoices, maintaining the billing system, applying customer remittances, performing account reconciliations, monitoring customer accounts for non-payments and delayed payments, and following up on collections. The specialist will also research and resolve payment discrepancies, generate age analyses, review AR aging for compliance, maintain AR customer files, investigate and resolve customer inquiries, process adjustments, and communicate with customers via various channels. Additionally, the role assists with month-end closing, collects data for monthly metrics, and seeks opportunities for process improvement. Other related duties may be assigned.

Requirements

• High School Diploma or GED equivalent required
• 2-3 years experience as an accounts receivables clerk
• Basic computer skills
• Excel and word processing
• Good mathematical background
• Some experience with spreadsheets and automated accounting systems
• Ability to sort, check, count, and verify numbers
• Ability to multi-task, prioritize and work efficiently
• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
• Ability to work independently, self-starter, energetic
• Ability to demonstrate good common sense and sound judgment
• Ability to use 10-key calculator for a variety of accounting functions
• Ability to perform at high levels in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction

Nice To Haves

• college level accounting classes preferred
• Electronic Data Interchange (EDI) experience is a plus.

Responsibilities

• Generate and send out invoices; Maintain up-to-date billing system
• Accurately apply incoming customer remittances, wire transfers, and cash deposits to the accounts receivable system.
• Perform account reconciliations
• Monitor customer account details for non-payments, delayed payments and other irregularities
• Follow up on, collect and allocate payments
• Research and resolve payment discrepancies
• Generate age analysis
• Review AR aging to ensure compliance
• Maintain accounts receivable customer files and records
• Investigate and resolve customer inquiries
• Process adjustments
• Communicate with customers via phone, email, mail or personally
• Assist with month-end closing
• Collect data and prepare monthly metrics
• Seek out and communicate opportunities to continuously improve, standardize and streamline the company's AR processes
• Perform other related duties as required or assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED