Accounts Receivable Specialist

Aston Carter•Austin, TX

10d•$29 - $30•Hybrid

About The Position

The Accounts Receivable Specialist will provide crucial financial, administrative, and clerical support to ensure the timely and accurate receipt of payments. This role involves recording transactions, resolving discrepancies, and making independent decisions for critical accounts. The position requires strong analytical and communication skills.

Requirements

Experience in collections with a high volume of activity.
Critical thinking and decision-making skills in collections/accounts receivable.
High School Diploma or GED required; finance degree preferred.
3+ years of accounts receivable/collections/accounting experience.
Proficiency in Microsoft Excel (VLookups & Pivot Tables Required) and Microsoft Word.
Knowledge of general accounting principles.
Experience operating in multiple ERP and various systems.

Nice To Haves

Effective verbal, listening, and written communication skills.
Associates Degree or equivalent from a two-year college or technical school preferred.
Strong analytical skills, organization, and decision-making ability.
High degree of accuracy, attention to detail, and confidentiality.
Flexibility to assist any companies supported by the Shared Services team.
Experience in Pharma/BioTech/MedTech preferred.
Experience in a larger organization is preferred.

Responsibilities

Monitor and manage accounts receivable aging reports.
Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams.
Maintain and update contact databases and process documentation.
Navigate company portals and update complex Excel reports.
Post payments, reconcile ledgers, and resolve discrepancies.
Communicate with customers to collect payments, manage payment plans, and coordinate with collections agencies as needed.
Support internal teams and respond to customer inquiries professionally.
Generate financial reports and assist with audits.
Maintain accurate customer data in ERP systems.
Identify process inefficiencies and recommend improvements.
Perform additional tasks and projects as assigned.
Process approximately 30 AR/Collections Notes daily, balanced with emails and other tasks.