Accounts Receivable Specialist - Freelance, Remote

Magic

1d•Remote

About The Position

The Accounts Receivable Specialist will take full ownership of the client’s accounts receivable desk for an established, mid-sized US company selling to business customers. The role covers the full AR cycle, from invoicing and customer account maintenance through payment application, collections, dispute resolution, and reconciliation. The accounting function uses Sage 100 and Excel in a practical, less automated environment, and the specialist will work closely with sales, operations, and accounting. The position also provides occasional administrative support to company leadership, including scheduling, document preparation, and follow-up coordination. This is a remote freelance position requiring 40 hours per week, Monday through Friday, from 6:00 AM to 3:00 PM Pacific Time. Compensation is $9 per hour, and no benefits package is included. The worker must provide their own computer, reliable internet connection, headset with an extended noise-canceling microphone, webcam, backup computer and internet connection, and a quiet, dedicated workspace at home.

Requirements

Recent, long-term, hands-on full-cycle accounts receivable experience and a stable job history.
Personally handled collections, manual cash application, credit terms, credits, disputes, and reconciliations, ideally within a one- or two-person AR team.
Recent experience supporting a US-based company or communicating directly with US customers.
Clear, easily understood spoken English for unscripted customer calls and strong written English.
Proficiency in Excel and experience with accounting or ERP systems.
Strong grasp of debit and credit mechanics.
Confident, clear phone communication, including in detailed, unscripted, or tense conversations.
Direct, professional communication and ability to work well with strong personalities.
Sharp attention to detail and strong organization.
Ability to manage workload independently without needing to be chased.
Ability to collaborate with sales, operations, and accounting to identify the root of problems.
Reliable internet connection with a speed of at least 40 Mbps.
Own computer with at least 8 GB RAM and an Intel i5 or AMD Ryzen 5 processor or higher.
Headset with an extended microphone and noise cancellation, and a webcam.
Backup computer and internet connection.
Quiet, dedicated workspace at home.

Nice To Haves

Experience with Sage 100 or a comparable ERP.
Experience working in a one- or two-person AR team.
Experience with payment research across checks, ACH, wires, lockbox, and credit card remittances.
Microsoft Outlook and the Microsoft Office Suite experience.

Responsibilities

Prepare and send accurate invoices, statements, and supporting documentation.
Maintain accurate customer records, including billing addresses, contacts, payment terms, tax details, and account changes.
Review or help establish customer credit limits and payment terms.
Review bank activity, lockbox information, checks, ACH payments, wires, credit card payments, and remittance details.
Manually post and apply customer payments in Sage 100.
Research and resolve unapplied cash, short payments, overpayments, deductions, and misapplied payments.
Monitor aging reports and maintain a consistent collection cadence for current and past-due accounts.
Contact customers by phone and email about invoices, balances, payment commitments, disputes, and overdue accounts.
Maintain accurate collection notes, promise-to-pay dates, and account status updates.
Research invoice discrepancies and work with sales, operations, and accounting to resolve customer disputes.
Process and apply approved credit memos, customer credits, adjustments, and write-offs.
Reconcile customer accounts, the AR subledger, revenue accounts, and related general ledger activity.
Prepare AR aging, collection, dispute, and cash receipt reports for management.
Provide occasional administrative support to company leadership, including scheduling, document preparation, and follow-up coordination.