Accounts Receivable Specialist

Casper College•Casper, WY

14d•Onsite

About The Position

The position of Accounts Receivable Specialist provides timely and accurate accounts receivable billing to students and organizations and performs daily accounting transactions and journal entries in accordance with budget guidelines and applicable regulations and supports month-end and year-end closing activities.

Requirements

Associate’s Degree from an accredited institution in accounting, business or a related field from an accredited educational institution and a minimum of 2 years relevant work experience in a financial/business office setting or public agency, OR a High School Diploma/GED with a minimum of 4 years relevant work experience
Demonstrated knowledge of basic accounting principles, purchasing practices, and financial recordkeeping, with the ability to accurately maintain fiscal records and perform mathematical calculations
Proficiency in Microsoft Office applications, particularly Excel and Word, and the ability to learn and effectively utilize enterprise resource planning (ERP) and computerized accounting systems, including Datatel Colleague
Knowledge of applicable federal and state laws, regulations, and institutional policies related to purchasing, accounting, privacy, and financial reporting, with the ability to apply them appropriately in daily work
Strong organizational, analytical, and time management skills, with the ability to prioritize multiple tasks, maintain accuracy and attention to detail, meet deadlines, and adapt to changing priorities
Excellent customer service, communication, and interpersonal skills, with the ability to maintain confidentiality, exercise sound judgment, and establish effective working relationships with colleagues, vendors, and the public

Nice To Haves

Bachelor’s Degree from an accredited institution in accounting, business, or a related field
Direct experience in accounting, accounts receivable or related area
Experience with Colleague or related enterprise accounting systems

Responsibilities

All aspects of accounts receivable
Preparing all checks for accounts payable disbursements and refunds from student accounts
Monitor and coordinate meal plan information with the campus food service contractor
General ledger account reconciliations
General accounting support to the Accountant
Process and appropriately distribute all checks related to accounts payable and student refunds
Prepare the monthly reconciliation of Casper College Foundation and UWCC billings
Monitor general student accounts receivable
Process monthly billings for regular accounts receivable and reconcile invoices to the general ledger for various accounts payable accounts, such as Follett bookstore
Prepare and monitor sponsor/third party billings, including ACE, DVR, and external companies
Collection activities, including notifying account holders prior to submission and submitting accounts to the contracted agency, maintaining accurate, up-to-date files of collection clients, and processing payments received from the contracted agencies
Answer incoming calls regarding student account statements and other miscellaneous issues and provide information and solutions, or refer inquiries to the appropriate college department or personnel
Maintain applicable files and databases
Assist with monitoring accounts with special arrangements
Act as backup for other positions
Assist Accountant with general ledger account reconciliations including CC Foundation, UWC, and travel advance account
Train and provide work direction guidance to others as directed
Other general office duties, and other duties as assigned