Accounts Receivable Specialist

Casa de los Ninos•Tucson, AZ

About The Position

The Accounts Receivable Specialist ensures the organization receives payment from grant and contract funders, performs cash receipt functions, and completes administrative duties in accordance with contract compliance standards. The role generates and verifies contract billings, processes service payments from third-party entities, monitors receivables, resolves billing and payment issues, and supports accurate financial reporting and reconciliation. The position operates with moderate supervision and has no supervisory responsibilities. Work is generally performed in an office environment with standard office equipment. The role requires occasional to moderate physical effort, including lifting or carrying up to 25 pounds, and occasional to moderate reaching, bending, stooping, kneeling, or crouching. There are no driving requirements, although the employee must maintain a valid Arizona driver's license and be insurable under the organization's automobile policy. The job description notes that duties and responsibilities may change at any time, with or without notice.

Requirements

Two years of accounting and accounts receivable or payable experience.
Familiarity with GAAP principles.
Ability to create and post monthly journal entries.
Experience with Microsoft tools such as Excel, Word, and Outlook.
Experience with Multi View accounting software.
Arithmetical accuracy and advanced data-entry skills.
Ability to work independently.
Strong attention to detail.
Excellent internal and external customer skills.
Ability to manage time effectively.
Ability to meet training and organizational requirements for the position.
Commitment to fostering a solution-focused, dedicated, and compassionate environment in support of the organization's mission, values, and strategic direction.
Demonstrated commitment to diversity and inclusion, valuing diverse perspectives and encouraging contributions from all team members.
Must possess or be able to qualify for and maintain a valid Arizona Department of Public Safety Level One Fingerprint Clearance Card.
Must possess and maintain a valid Arizona driver's license and be insurable under the organization's automobile policy.

Responsibilities

Generate, verify, and send accurate contract billings in the form and content required by each contract or grant.
Process payments received for services provided to third-party entities.
Verify that expenses are within contract budgetary limitations.
Perform contract administration duties to ensure compliance with funder reporting requirements.
Monitor aging reports, identify overdue accounts, and contact payers regarding past-due balances.
Investigate and resolve billing anomalies, payment variations, and customer disputes in collaboration with program leadership.
Post, reconcile, and organize check or ACH payments accurately and in a timely manner.
Conduct month-end and year-end ledger reconciliations.
Prepare receivable account reports for financial management and outside auditors.
Perform other duties as assigned.