Accounts Receivable Specialist

Ace Electric • Valdosta, GA

36d • Onsite

About The Position

The Accounts Receivable Specialist is a full-time position reporting to the Assistant Controller. This role is responsible for full-cycle accounts receivable functions, including invoicing, progress billing, cash application, collections, reconciliations, and construction billing documentation. The position supports accurate and timely billing, effective collection efforts, and clear communication with customers, project teams, and accounting leadership. The ideal candidate brings proven accounts receivable experience, strong attention to detail, sound judgment, and the ability to manage priorities in a fast-paced environment. Construction accounting experience is strongly preferred.

Requirements

• High school diploma or equivalent required
• Minimum of 3 years of accounts receivable, billing, collections, or accounting experience
• Strong knowledge of AR processes, including invoicing, payment application, aging reports, reconciliations, and contract billing terms.
• Proficiency with Microsoft Excel
• Ability to identify discrepancies, research issues, resolve problems independently, and work effectively with customers, project teams, and accounting leadership.
• High level of confidentiality, professionalism, accuracy, accountability, and sound judgment.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to communicate by phone, email, and in person.
• Must be able to read, comprehend, write, and speak English fluently.
• Must be able to see, with or without corrective lenses.
• Must be able to occasionally lift up to 15 pounds.

Nice To Haves

• Associate degree in accounting, business, finance, or a related field preferred.
• Construction accounting experience preferred, including progress billing, retainage, lien waivers, schedules of values, job costing, change orders, and project-based billing.
• Experience with accounting or construction software such as Viewpoint, Foundation, Spectrum, Procore, or similar systems preferred.
• Excellent attention to detail, organization, follow-through, and ability to manage multiple priorities in a deadline-driven environment.
• Strong analytical, problem-solving, customer service, and professional communication skills.

Responsibilities

• Prepare, review, and submit customer invoices, progress billings, retainage billings, and required supporting documentation in accordance with contract terms and company procedures.
• Process and apply customer payments, including checks, ACH, wires, and other receipts.
• Reconcile customer accounts, research discrepancies, and resolve billing or payment issues in a timely manner.
• Monitor AR aging, follow up on past-due balances, and escalate collection concerns, disputed invoices, short payments, or documentation issues as needed.
• Maintain accurate billing records and customer files, including contracts, change orders, lien waivers, tax-exempt certificates, purchase orders, affidavits, releases, notices, and related documentation.
• Review contract billing terms, retainage requirements, payment timing, change orders, and documentation requirements.
• Coordinate with project managers, operations, and accounting to confirm billing amounts, project status, approved change orders, coding, and remaining balances.
• Support month-end close activities, including AR reconciliations, billing reports, aging reports, retainage reports, and accounting schedules.
• Communicate professionally with customers while supporting timely collections and company cash flow.
• Recommend process improvements related to billing, collections, documentation, and AR workflows.
• Perform other accounting and administrative duties as assigned.

Benefits

• Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
• 401k with Match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED