Accounts Receivable Specialist

Building Material Distributors, Inc.•Galt, CA

22d•Hybrid

About The Position

Building Material Distributors, Inc. is looking for a detail-oriented and dependable Accounts Receivable Specialist to join our Credit and Collections team. This role is a great opportunity for someone who enjoys working with numbers, supporting internal and external customers, maintaining accurate records, and contributing to the financial operations of a stable, employee-owned company. At BMD, we are proud to be a 100% employee-owned company with a strong history in the building materials industry. As employee owners, our team members share in the success they help create. The Accounts Receivable Specialist is primarily responsible for posting cash, reconciling bank records with customer credit accounts, preparing invoices and statements, processing credit applications, and supporting the daily administrative functions of the Credit and Collections department. This position requires strong attention to detail, accuracy, organization, customer service, and the ability to manage multiple priorities in a professional office environment.

Requirements

Strong attention to detail and accuracy.
Ability to work with confidential customer and financial information.
Strong organizational and follow-up skills.
Professional written and verbal communication skills.
Ability to provide friendly, courteous, and confident customer support.
Comfort working with accounting systems, spreadsheets, and electronic documentation.
Ability to research, problem-solve, and resolve account-related questions.
Ability to manage multiple tasks and deadlines.
High school diploma or equivalent required.
Two years of accounting education or related experience preferred.
Proficiency with Microsoft Windows operating systems.
Working knowledge of Microsoft Word and Microsoft Excel.
Ability to use email, internet tools, and general office technology.
Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals.
Ability to read, write, and communicate using professional business grammar.
Ability to handle potentially difficult or irate callers with a positive and problem-solving mindset.

Nice To Haves

Ability to work with ASW/JWALK, Metafile, Q2S, or similar accounting/document management systems preferred.
Proficiency with 10-key data entry preferred.

Responsibilities

Post cash accurately to the ASW/JWALK system.
Review multiple lockboxes and use bank records to properly credit customer accounts.
Reconcile credit card receipts and ACH payments on a daily basis.
Prepare daily deposits for scanning and processing.
Generate and prepare monthly customer account statements.
Prepare daily invoices and credit memos for mailing.
Post invoices in Q2S, export invoices into ASW, and prepare invoices for mailing as appropriate.
Respond to customer inquiries regarding invoices, credit memos, statements, and account documentation.
Research and resolve invoice, statement, and account-related questions or discrepancies.
Scan documents into Metafile and maintain accurate electronic records.
Prepare credit applications for processing.
Create and email trade references and assist with running credit reports.
Communicate professionally with internal teams and external customers both verbally and in writing.
Serve as backup for opening and updating customer accounts in the ASW/JWALK system.
Support the Credit and Collections Department Manager with additional duties as needed.