Accounts Receivable Specialist – Central Payment Processing

Genuine Parts Company

2d•Hybrid

About The Position

The Accounts Receivable Specialist-Central Payment Processing is responsible for managing and monitoring a portfolio of Central Payment Processing (CPP) accounts to ensure the accurate and timely transmission, processing, and payment of electronic invoices. This role collaborates with account holders, NAPA stores, and internal teams to research and resolve invoice exceptions, correct ELECTRONIC DATA INTERCHANGE (EDI) transmission issues, and maintain accurate account information. By proactively identifying and addressing invoice processing challenges, the AR CPP Specialist helps improve cash flow, reduce payment delays, and support efficient accounts receivable operations for both Corporate and Independent NAPA stores.

Requirements

5+ years’ experience in a Collections/AR environment.
Exceptional written and verbal communication skills.
Ability to conduct advanced account analysis and reconciliation reviews.
Demonstrated advanced problem-solving skills.
Customer-service focused.
Ability to partner cross-functionally i.e., sales team.
Ability to focus in a high-volume, high-pressure environment.
Strong conflict resolution skills and negotiation skills.
Strong working knowledge of PeopleSoft.
Ability to manage multiple tasks concurrently.
Strong organizational and follow up skills.
Results-driven and self-motivated.
High School graduate or higher.

Responsibilities

Monitor ELECTRONIC DATA INTERCHANGE (EDI) invoice activity and rejection reports daily for assigned customer accounts.
Analyze invoice exceptions, payment discrepancies, and rejection trends to identify root causes and recommend corrective actions.
Research complex billing and payment issues using multiple data sources and systems.
Develop and execute reconciliation strategies to resolve invoice disputes and payment variances.
Partner closely with Sales teams, Customer Relations, and customers to resolve account-specific challenges and improve payment performance.
Communicate professionally and effectively through written correspondence, phone conversations, and meetings with internal and external stakeholders.
Review rejected invoices related to Purchase Order discrepancies and coordinate corrective actions.
Maintain detailed documentation of account activity, resolutions, and customer communications.
Support continuous improvement initiatives by identifying recurring issues and recommending process enhancements.
Perform additional duties and special projects as assigned.