Accounts Receivable Specialist
About The Position
The Accounts Receivable Specialist will support Komline's financial operations by managing customer billing, collections, cash application, and account reconciliation activities. The Accounts Receivable Specialist partners closely with Project Management, Sales, Customer Service, and Operations to ensure accurate invoicing, timely collections, and exceptional customer service while supporting healthy cash flow. As the role evolves, additional accounting responsibilities, including Sales & Use Tax reporting and centralized Accounts Receivable activities across the Water and Process business segment will transition into this position.
Requirements
- Associate's degree in Accounting, Finance, Business Administration, or related field; equivalent combination of education and experience may be considered
- 3+ years of Accounts Receivable or general accounting experience
- Experience with customer billing, collections, cash application, and account reconciliations
- Experience with Enterprise Resource Planning (ERP) systems (Microsoft Dynamics 365 preferred)
- Strong understanding of accounting principles and Accounts Receivable processes
- High level of accuracy, attention to detail, and organization
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Proficient written and verbal communication
Nice To Haves
- Experience in a manufacturing, industrial, engineered equipment, or project-based environment
- Experience with milestone billing, retainage, contract billing, or project accounting
- Familiarity with customer and project setup within an ERP system
- Exposure to Sales & Use Tax reporting and compliance
- Experience supporting multi-entity or multi-location accounting operations
- Proficiency in Microsoft Excel (PivotTables, VLOOKUP/XLOOKUP, and data analysis)
Responsibilities
- Prepare, review, and distribute customer invoices in accordance with customer contracts, purchase orders, milestone billing schedules, and billing requirements
- Set up and maintain customer accounts, project records, billing rules, and supporting documentation within the Enterprise Resource Planning (ERP) system
- Coordinate project billing activities with Project Managers, Sales, and Customer Service to ensure accurate invoicing and timely resolution of billing inquiries
- Monitor customer aging reports, follow up on outstanding balances, and maintain positive customer relationships while supporting timely collections
- Apply customer payments, reconcile cash receipts, investigate unapplied cash, and resolve payment discrepancies
- Perform customer account reconciliations and assist with month-end Accounts Receivable close activities
- Prepare aging reports, collection updates, audit support, and other financial reporting as required
- Maintain accurate customer and project documentation in accordance with company policies and internal controls
- Assist with Sales & Use Tax reporting and related compliance activities as responsibilities transition to this role
- Identify process improvement opportunities and support the continued centralization of Accounts Receivable activities across the Water businesses
- Ensure compliance with company policies, accounting standards, and internal controls
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
