Accounts Receivable Specialist

Nadel International • Culver City, CA

7d • $25 - $35 • Onsite

About The Position

The Accounts Receivable Specialist plays a critical role in managing accounts receivable portfolio and cash collections process. This position serves as a key liaison between customers, Sales, and Finance to ensure prompt resolution of accounts receivable issues and timely collection of outstanding balances and are responsible for ensuring timely and accurate customer account management, cash application, collections and account reconciliations. The ideal candidate is detail-oriented, highly organized, customer-focused, and capable of working independently while collaborating effectively across departments.

Requirements

• Associate’s degree in accounting, Finance, Business Administration, or related field required.
• Minimum of 3+ years of Accounts Receivable, Collections, Cash Application, or related accounting experience.
• Experience managing customer accounts and collection activities.
• Experience working in a high-volume transaction environment preferred.
• ERP systems such as Microsoft Dynamics 365, SAP, Oracle, NetSuite, or equivalent.
• Strong Microsoft programs such as Outlook, Word and PowerPoint.
• Strong Microsoft Excel skills including Filtering and sorting, Data analysis and reporting
• Experience with customer invoicing portals and electronic payment systems preferred.
• Strong understanding of Accounts Receivable processes and best practices.
• Knowledge of collections procedures and customer account management.
• Ability to analyze account activity and identify discrepancies.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Professional and customer-service-oriented approach when interacting with customers and internal teams.
• Ability to maintain confidentiality of financial information.

Nice To Haves

• Experience working in a high-volume transaction environment preferred.
• Experience with customer invoicing portals and electronic payment systems preferred.

Responsibilities

• Monitor and manage assigned accounts receivable portfolio.
• Review aging reports and proactively follow up on past-due invoices.
• Conduct collection calls and correspondence to secure timely payment.
• Maintain detailed collection notes and customer communication records.
• Escalate delinquent accounts and collection concerns to management as appropriate.
• Build and maintain positive customer relationships while enforcing payment terms.
• Perform customer account reconciliations and resolve account discrepancies.
• Prepare and process approved credit memos.
• Handle inbound customer inquiries regarding invoices, payments, and account balances.
• Serve as backup support for other Accounts Receivable team members.
• Assist with special projects and other accounting duties as assigned.
• Upload invoices and supporting documentation to customer portals and payment platforms.
• Monitor invoice approval status and resolve rejected or disputed invoices.
• Research and resolve customer billing discrepancies and disputes.
• Process and apply customer payments received via ACH, wire transfer, lockbox, check, and credit card.
• Reconcile daily cash receipts and merchant processing reports.
• Research and resolve unapplied cash, short payments, deductions, and payment variances.
• Process credit card payment reports and post payments accurately.

Benefits

• Equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
• Consideration of qualified applicants with criminal histories, consistent with applicable federal, state and local law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree