ACCOUNTS RECEIVABLE SPECIALIST

ORAFOL AMERICAS INC

22h•Onsite

About The Position

Responsible for the management of Accounts Receivable; Credit and Collections. This role involves coordinating the sending of invoices, posting customer payments, investigating and resolving discrepancies, monitoring customer accounts for non-payment, generating RMA credits, resolving customer queries, reconciling customer accounts, maintaining the customer database, and reconciling Accounts Receivables Aging with AR General Ledger accounts for multi-site locations. The specialist will also generate monthly finance charges, review and mail customer monthly statements, generate Age Analysis, and assist with Month End Closing. Additionally, the role includes maintaining customer files and records, and handling new customer credit reviews and existing customer credit increases. The position also requires backing up Accounts Payable, adhering to company policies, and performing other duties as assigned by management. The role also emphasizes following safety regulations and maintaining product quality according to ORAFOL’s Quality Program.

Requirements

High School Diploma required
3 – 5 years relevant experience in Accounts Receivable/Credit and Collections.
PC skills required, including Windows XP, Microsoft Office Suite, Excel
Must have a positive “can do” attitude
Must be a fast learner, driven and self-motivated; strive towards continuous improvement
Ability to work with little to no supervision, multi-task and meet deadlines
Meet deadlines under stressful conditions
Strong problem analysis and problem solving skills
Attention to detail and accuracy
Ability to prioritizes, work independently and multi-task in a fast paced environment

Nice To Haves

Associates Degree in Accounting is a plus.
Strong written and verbal English communication skills required
Ability to lift and/or carry 10lbs or less.

Responsibilities

Coordinates sending of invoices based on customer preference for previous day sales
Post of customer payments based on receipts obtained via the lockbox, ACH, Wires or Mail; ensure that cash discounts comply with customer payment terms.
Investigate and resolve any discrepancies between payment and invoice amount
Monitor customer account details for non-payment, delayed payments and other irregularities
Generate RMA Credits when received from Tech Support or Customer Service
Investigate and resolve customer queries; communicate with customers via phone, email or mail.
Reconcile customer accounts as needed
Maintain customer data base
Reconciles Accounts Receivables Aging with AR General Ledger accounts for multi-site locations.
Generate Monthly Finance Charges for past due customers
Review and mail customer monthly statements
Generate Age Analysis
Assist with Month End Closing
Maintain customer files and records
New Customer Credit & Review existing Customer Credit increases as needed
Back-up to Accounts Payable
Adhere to Company policies and procedures
Perform other duties as required by management team.
Follows prescribed safety regulations
Maintains an optimal level of product quality and adheres to ORAFOL’s Quality Program.