Accounts Receivable Specialist

Casa de los Ninos•Tucson, AZ

About The Position

The Accounts Receivable Specialist ensures the organization receives payment from funders of grants and contracts, performs cash receipt functions, and handles contract administration in accordance with funder compliance standards. The role generates and verifies contract billings, processes payments for services provided to third-party entities, monitors receivables, reconciles accounts, and prepares reports for financial management and outside auditors. The position has moderate supervision and no supervisory responsibility. Work is generally performed in an office environment with standard office equipment.

Requirements

Two years of accounting and accounts receivable or accounts payable experience.
Familiarity with GAAP principles.
Ability to create and post monthly journal entries.
Experience with Microsoft Excel, Word, and Outlook.
Experience with Multi View accounting software.
Arithmetical accuracy and advanced data-entry skills.
Ability to work independently.
Strong attention to detail.
Excellent internal and external customer service skills.
Ability to manage time effectively.
Ability to meet training and organizational requirements for the position.
Commitment to supporting the organization's mission, values, and strategic direction through a solution-focused, dedicated, and compassionate approach.
Demonstrated commitment to diversity and inclusion, valuing diverse perspectives and encouraging contributions from all team members.
Possess or be able to qualify for and maintain a valid Arizona Department of Public Safety Level One fingerprint clearance card.
Possess and maintain a valid Arizona driver's license and be insurable under the organization's automobile policy.

Responsibilities

Generate, verify, and send accurate contract billings in the form and content required by each contract or grant.
Process payments received for services provided to third-party entities.
Verify that expenses are within contract budgetary limitations.
Perform contract administration duties to ensure compliance with funder reporting requirements.
Monitor aging reports, identify overdue accounts, and contact payers regarding past-due balances.
Investigate and resolve billing anomalies, payment variations, and customer disputes in collaboration with program leadership.
Post, reconcile, and organize check and ACH payments accurately and promptly.
Conduct month-end and year-end ledger reconciliations.
Prepare receivable account reports for financial management and outside auditors.
Perform other duties as assigned.