Accounts Receivable Specialist
About The Position
The Accounts Receivable Specialist is responsible for full-cycle accounts receivable, including reconciling customer payments in a timely manner. The role supports accurate collections, order processing, deposits, customer credit review, payment posting, and accounts receivable reporting. It also contributes to improving billing, collection, and cash-posting processes and may handle other finance and accounting tasks, reconciliations, and special projects as assigned. The position is based at the corporate location in Madison, Wisconsin. The work environment involves prolonged periods sitting at a desk and working on a computer, with the ability to lift 15 pounds at times. The job description notes that duties and responsibilities may change at any time.
Requirements
- Associate’s degree in Finance, Accounting, or a related discipline.
- Solid understanding of basic accounting principles.
- Strong communication skills.
- Ability to handle multiple priorities and work efficiently.
- Ability to work independently and exercise sound business judgment.
- Strong Excel spreadsheet abilities and proficiency with Microsoft Office Suite.
- Attention to fine detail and a high degree of accuracy.
Nice To Haves
- Bachelor’s degree.
- Three to five years of experience in billing, accounts receivable, or credit collections.
Responsibilities
- Build and maintain positive relationships with customer Accounts Payable representatives.
- Coordinate and monitor daily order processing and deposits.
- Collect accounts receivable accurately and on time.
- Prepare monthly accounts receivable aging reports.
- Review customer payment history and report negative trends.
- Assess new customer credit applications and make recommendations.
- Communicate with customers by phone, email, mail, and other methods.
- Research and respond promptly to accounts receivable inquiries.
- Review and approve daily credit card orders.
- Post customer payments by recording cash, checks, and credit card transactions.
- Assist in reviewing and improving billing, collection, and cash-posting processes for efficiency and best practices.
- Perform other finance and accounting tasks, reconciliations, special projects, and responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
