Accounts Receivable Specialist

Onni Group of Companies•Vancouver, BC

42d•CA$55,000 - CA$62,000

About The Position

The AR Specialist is responsible for managing the billing and accounts receivable processes across multiple entities within the organization. This role ensures invoices are generated accurately and in a timely manner, customer payments are properly applied, and outstanding balances are actively monitored and followed up. The AR Specialist works closely with internal teams to ensure billing accuracy, supports collections efforts, and maintains accurate receivable records while contributing to strong cash flow management.

Requirements

Bachelor’s degree in Accounting, Finance, or Business Administration, or equivalent experience.
2+ years of experience in billing, accounts receivable, or similar accounting roles.
Experience in manufacturing industry is an asset
Experience generating invoices and managing collections and customer follow-ups.
Experience working with ERP or accounting systems; experience with Acumatica is considered a strong asset.
Strong proficiency in Microsoft Excel and accounting systems.
Excellent attention to detail and organizational skills.
Strong communication and customer service skills when interacting with internal teams and customers.

Responsibilities

Generate and process customer invoices across multiple entities, ensuring accuracy, completeness, and compliance with contractual terms.
Review billing information and supporting documentation to ensure proper coding, pricing, and approvals prior to issuing invoices.
Maintain billing schedules and ensure invoices are issued in accordance with agreements, service timelines, or project milestones.
Monitor accounts receivable aging reports and proactively follow up with customers on outstanding balances.
Perform collections activities, including contacting customers regarding overdue invoices and resolving billing discrepancies when required.
Track and document collection efforts, customer communications, and payment commitments.
Receive and process daily customer payments and deposits, ensuring accurate application to customer accounts.
Apply customer payments to invoices and investigate unapplied or unidentified receipts.
Work with internal departments to resolve billing discrepancies, customer disputes, or payment issues.
Maintain accurate customer account records and support documentation within the accounting system.
Assist with AR reconciliations and reporting, including aging analysis and receivable summaries.
Support month-end close activities related to billing and accounts receivable.
Identify opportunities to improve billing processes and collections efficiency.