Accounts Receivable Specialist I

Talent Team • Escondido, CA

17h • $28 - $30

About The Position

The Accounts Receivables Specialist I provides best-in-class customer service to both internal and external customers. A successful candidate will be dependable and have excellent organization and communication skills. You will also have a strong ability to handle a large volume and multi-task, while successfully assessing priorities, and analyzing problems. This is an excellent opportunity to join a successful organization and be part of a dynamic culture that fosters a positive team environment with a family spirit.

Requirements

• Bachelor’s Degree in Business Administration, Accounting or related field required
• Proficiency in MS Office: Excel, Word, Outlook

Nice To Haves

• 1 - 3 years of related experience (billing, accounts receivable, invoicing) and/or training preferred
• Spectrum program, or equivalent project/accounting software a plus

Responsibilities

• Processing monthly contract billings, change orders, invoices and releases.
• Completing billings timely based on contract billing schedule.
• Coordinating with Project Managers percentages to bill their jobs.
• Entering schedule of values and Accounting Labor Estimates from Project Managers.
• Communicating with customers regarding billings within expected timelines.
• Providing customers with lien releases and reconciliation of their accounts.
• Entering change order requests when received from Project Managers.
• Processing and Reconciling change orders to job contract.
• Closing jobs when complete and assuring that final retentions are billed and collected in a timely manner.
• Maintaining electronic job folders and hard copy file folders in filing cabinets for all original documentation.
• Pro-Actively Managing Accounts Receivable Collections to DSO goals.
• Maintaining collections by calling customers and developing relationships with them.
• Contacting Delinquent accounts to resolve overdue payments.
• Attending collection meetings every two weeks ready to discuss the progress of your collection efforts.
• Pursuing supplier conditional and unconditional releases to ensure timely payments from customers.
• Hitting the collection goals every month.
• Supporting department as needed, including backing up on front desk and phone duties.
• Ordering office supplies for department.
• Performing overtime work as required and requested by supervisor to meet department and company needs.

Benefits

• health insurance coverage
• an employee wellness program
• life and disability insurance
• a retirement savings plan
• an Employee-Owned Program (ESOP)
• paid holidays
• paid time off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level