Accounts Receivable Specialist I
About The Position
We are looking for an Accounts Receivable (AR) Specialist to join our team! This role is responsible for supporting the company’s cash flow by ensuring invoices are accurate, payments are applied correctly, and outstanding balances are followed up on in a timely manner. You will manage the full accounts receivable process, including billing, payment posting, collections, reporting, and account reconciliation. This position works closely with project teams and clients to resolve billing questions and keep accounts current. This is a great opportunity for someone who is organized, detail-oriented, and comfortable working with both numbers and people. This is a hybrid position, requiring weekly in-office work at our St. Paul, Minnesota location.
Requirements
- High school diploma or GED and five years of experience in accounts receivable, billing, collections, or a related accounting role, or an equivalent combination of education and experience.
- Strong analytical and problem-solving skills with high attention to detail.
- Excellent written and verbal communication skills including negotiation abilities.
- Familiarity with accounting software and ERP systems.
- Intermediate proficiency in Microsoft Excel and financial reporting tools.
- Solid understanding of financial regulations and internal controls.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Nice To Haves
- Experience in project-based billing or contract-based invoicing.
- Knowledge of environmental consulting, construction, or industrial services industries.
- Experience supporting audits or working with cross-functional project teams.
Responsibilities
- Generate, review, and send invoices to clients accurately and on time.
- Ensure all billing complies with company policies and contractual agreements.
- Monitor incoming payments and apply them correctly to customer accounts.
- Follow up on past-due invoices and outstanding balances.
- Contact customers regarding overdue payments through calls, emails, or letters.
- Negotiate payment plans or settlements when necessary.
- Escalate delinquent accounts to management or collections agencies when required.
- Maintain detailed records of collection activities.
- Reconcile customer accounts regularly to ensure accurate balances.
- Investigate and resolve discrepancies or disputes in accounts.
- Prepare AR reports, aging reports, and inputs to cash flow forecasts for management.
- Analyze trends in customer payment behavior to identify risks or opportunities.
- Work closely with project teams, service teams, and finance/accounting to resolve billing or payment issues.
- Serve as a point of contact for clients regarding invoices, account statements, or payment inquiries.
- Support internal and external audits by providing AR documentation and reports.
- Recommend and implement improvements in AR processes to increase efficiency.
- Ensure compliance with accounting standards, internal controls, and company policies.
- Assist with month-end and year-end closing processes.
- Utilize accounting software (ERP) for AR transactions.
- Maintain accurate records in financial systems.
- Generate and interpret AR-related metrics using software tools.
Benefits
- paid time off
- health insurance options
- ancillary benefits to support life at all stages
- 401(k)
- employee assistance programs
- subsidies for professional development
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
