Accounts Receivable & Payable Specialist- Part-Time

Village Green Landscapes•Saint Paul, MN

About The Position

Our Accounts Receivable and Payable Specialist is responsible for supporting the account management process. They will build a strong brand and customer (internal & external) experience through timely, professional, and effective execution of assigned responsibilities. They will collaborate with leadership to ensure exceptional and accurate financial processes. They will build positive relationships to ensure high vendor and customer satisfaction, brand loyalty, and team collaboration.

Requirements

High school diploma or equivalent
3+ years of AP/AR, bookkeeping or accounting experience
Strong understanding of invoicing, collections, vendor management, and cash flow
Proficient in the use of QuickBooks and Microsoft Office Suite
Ability to pass a pre- employment drug test

Nice To Haves

Experience with automated AP software
Experience in commercial maintenance (lawn and snow) and landscaping
Associate degree or equivalent accounting experience

Responsibilities

Collect and process payments for services
Monitor customer accounts and aging reports.
Manage collections process on overdue accounts through calls, emails, and statements.
Resolve billing disputes quickly and professionally.
Apply customer payments accurately via check, ACH, credit card, or lockbox.
Work with account management and operations teams to ensure accurate contract pricing and billing setup.
Prepare weekly AR reporting including aging, collections status, and cash receipts.
Support for customer invoicing
Process vendor invoices accurately and timely.
Match purchase orders, receipts, and invoices when applicable.
Manage subcontractor payments, salt/material vendors, equipment suppliers, and service providers.
Schedule weekly check runs and ACH payments.
Maintain vendor files including W-9s, insurance certificates, and payment terms.
Reconcile vendor statements and resolve discrepancies.
Monitor spending trends and identify cost-saving opportunities.
Assist with monthly close, reconciliations, and reporting.
Support budgeting and cash flow forecasting.
Maintain accounting records in ERP/accounting software.
Assist ownership/leadership with seasonal financial planning.
Ensure compliance with company policies and accounting controls.
Coordinate with branch and account management team to ensure timely accurate financial practice.
Understand seasonal workflows related to snow billing, route changes, extra services, and contract renewals.
Improve systems, processes, and efficiencies in billing and payables.