Accounts Receivable & Invoicing Specialist

SYOXSA, Inc.•El Paso, TX

30d•$40,000 - $50,000•Onsite

About The Position

SYOXSA, Inc. is seeking an Accounts Receivable & Invoicing Specialist. The ideal candidate will be highly organized, possess excellent communication skills, and be proficient in Microsoft Office Suite, particularly Excel and Outlook. This role involves managing accounts receivable, calculating and issuing invoices, providing administrative support, and collaborating with various departments to ensure a smooth workflow and excellent customer service. A positive attitude, respect for colleagues and property, and a commitment to safety are expected from all SYOXSA employees, along with adherence to the company's Core Values.

Requirements

Bilingual English/Spanish preferred with nearly perfect grammar.
Above average use of Microsoft Office suite (especially Excel & Outlook Emails) and Adobe Acrobat, and overall advanced computer competence required.
Strong problem solving, critical thinking, coachability, interpersonal, organizational, and verbal/written communications skills.
Must be very organized and able to work within an annual plan that is broken down quarterly, monthly, weekly, etc.
Must have excellent communication skills (in person, on the phone, and via email).
Should work to promote SYOXSA’s proactive “customer-service first” culture through professionalism, responsiveness, and total customer service.

Nice To Haves

Bachelor’s degree in human resources, business administration, or accounting preferred.

Responsibilities

Generate and issue customer invoices in a timely manner.
Monitor and track accounts receivable, ensuring timely collection.
Process customer payments via Credit Card, check, or ACH in Trendex.
Prepare and maintain accurate financial records related to accounts receivable.
Daily processing of Sales Journals, scanning delivery tickets, applying customer payments, and sending customers invoices.
Obtain individual trip information from Distribution Manager.
Calculate distribution costs for large gas volume deliveries using a prescribed calculator.
Perform Bulk Gas delivery invoicing, verifying accuracy and consistency.
Prepare cost summaries and reports.
Provide general administrative support to the team as needed.
Maintain organized and up-to-date files related to accounts receivable and other reports.
Assist in the preparation of reports and presentations.
Coordinate with other departments to ensure smooth workflow.
Communicate effectively with internal teams, vendors, and clients.
Collaborate with the finance and HR departments to streamline processes.
Respond promptly to inquiries and maintain positive relationships with stakeholders.
Collection of past due customer balances to achieve a company-wide collection goal of 38 days (DSO) or better.
Perform occasional financial analysis to learn and improve current internal processes.
Resolve customer questions or concerns regarding invoices.
Create new customers in our ERP. Receive and verify Sales Tax Exempt forms alongside the Staff Accountant.
Follow up and respond to customer emails within 24 hours (preferably less).
Ensure customers are paying their bills within their payment terms.
Run credit reports for potential customers.